Whitgift Summer School, Airport Co-ordinator/Administrative Support in London

Whitgift is a leading independent day and boarding school for boys, with approximately 1500 pupils including over 100 boarding pupils and flexi boarding pupils. It is set in an attractive 48-acre parkland site in South Croydon enjoying excellent links to London, Surrey and the south coast.

During the summer holidays, Whitgift runs its own summer school for international students, utilising all its fantastic facilities and modern boarding house. Whitgift Summer School, with its innovative and exciting English language and academic courses, along with activities which involve English speaking students, is designed to appeal to girls and boys aged 11-17 from all over the world.

We are seeking to appoint an Airport Co-ordinator who will work closely with the Marketing Executive, Course Director, and year-round International Education Administrators. The Airport Co-ordinator will be responsible for co-ordinating the airport transfers for arriving and departing students. In addition, they will provide administrative assistance across all areas, in the run up to, and during, the Summer School. This is a 6-day a week role, however, in the initial period of employment before the Summer School starts, the Airport Co-ordinator will work 3 days per week.

General duties predominantly involve:

• Being in regular contact with parents and agents answering any queries they may have and co-ordinating the pre-arrival process (e.g. flight arrivals/departures/pre course testing).
• Managing the airport transfer process over summer, including liaising with drivers and staff to ensure pick-ups/drop-offs run smoothly.
• Assisting key members of staff as necessary such as the Director of Studies, Welfare Manager and Activity Manager.
• Proactively assisting the admin team with other daily tasks as required.

The post holder will also manage the student feedback and report process on a weekly basis and report back to the department managers. The successful applicant will be highly motivated, show a significant degree of initiative, and be able to work efficiently and calmly, even at times of particular pressure. Inter-personal and logistical skills of an especially high order will be required. The post requires a person of a friendly and co-operative nature, with a flexible approach. First-rate written skills and an excellent command of the English language, with a high level of attention to detail, are essential. Candidates must have strong proficiency in IT, particularly with Microsoft Office.

Applicants must be able to present evidence of their right to work in the UK for the duration of the contract. We welcome applications from all sectors of our community as we aspire to attract staff that match the social and cultural diversity of our student intake.

For further information and an online application form, please visit the School's vacancy page. For any queries, please telephone the Summer School or email.

We invite interested candidates to apply as soon as possible as applications will be reviewed on a daily basis, and interviews may take place at any time. This vacancy may close earlier than the stated deadline if sufficient applications are received, so early submission is encouraged. Closing date: 26 February 2026.

Whitgift School (part of the John Whitgift Foundation) is committed to safeguarding and promoting the welfare of young people. Applicants must be willing to undergo child protection screening including checks with past employers, the Disclosure & Barring Service and online media checks (including personal, professional and other online activities). All roles within the school involve contact with children and are therefore classed as regulated activity. Child protection and safeguarding are the responsibility of everyone who works or volunteers in our school. All staff must be committed to providing a safe environment for children and supporting the school's safeguarding ethos.

The post is exempt from the Rehabilitation of Offenders Act 1974. Applicants are required to declare all convictions and cautions, even those that are "spent" unless they are "protected" under the DBS filtering rules, to assess suitability to work with children. Shortlisted candidates will be asked to disclose information relevant to safeguarding prior to the interview.