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- Tasks: Coordinate bids and support business development activities in a dynamic environment.
- Company: Leading UK Property Maintenance provider with a focus on collaboration.
- Benefits: Flexible remote work, travel expenses covered, and opportunities for professional growth.
- Why this job: Join a team where your organisational skills can shine and make a real impact.
- Qualifications: 2+ years in administration or project coordination, with strong communication skills.
- Other info: Enjoy a supportive culture with opportunities to learn and develop your career.
The predicted salary is between 30000 - 40000 £ per year.
We are currently working with a UK Property Maintenance provider to recruit a Bid/Project Coordinator to work alongside the Bids & Business Development team and other stakeholders to provide coordination of business development and bidding activity. The role will be remote/home based with very occasional travel to meetings (expenses fully paid), and therefore can be flexible for location.
Responsibilities
- Coordinate production activities for pre‑tender questionnaires including reading and understanding client bid documentation, deadlines and submission requirements, consolidating content from contributors into the required format and flagging gaps to the Bid Manager.
- Responsible for coordinating all administrative aspects of a bid including organising meetings, agendas, production of minutes and subsequent reports.
- Document management: support the timely production, collation and distribution of accurate bid documentation, and ensure appropriate records are securely kept for reference purposes.
- Produce and coordinate the bid plan, preparing reports as appropriate.
- Coordinate all information from external and internal sources and collate as necessary.
- Coordinate the development, review processes and production of bid submission/presentation documents and manage version control process.
- Monitor bid teams at team and board project meetings, ensuring action points are logged and acted upon and make recommendations to the Bid Manager on progress, highlighting problems in advance.
Requirements
- 2 years+ experience in an administration, project support/coordination or sales environment.
- Attention to detail.
- Commercially savvy, and meticulously organised.
- Methodical and organised approach to work, ability to multi‑task.
- Excellent communication skills, both verbal and written.
- Any further experience of bidding/business development is advantageous.
Bid Coordinator employer: Whitestone Resourcing Limited
Contact Detail:
Whitestone Resourcing Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the property maintenance sector or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its recent projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute.
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience aligns with the role of Bid Coordinator. Highlight your organisational skills and attention to detail, as these are key in this position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Bid Coordinator role. Highlight your experience in administration and project support, and don’t forget to showcase your attention to detail and organisational skills. We want to see how you can bring value to our Bids & Business Development team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to coordinating bids and managing documentation. We love seeing your personality come through, so don’t hold back!
Showcase Your Communication Skills: Since excellent communication is key for this role, make sure your written application reflects that. Keep your language clear and concise, and double-check for any typos or errors. We appreciate a polished application that shows you care about the details!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll find all the info you need about the position right there!
How to prepare for a job interview at Whitestone Resourcing Limited
✨Know the Bid Process Inside Out
Make sure you understand the entire bid process, from pre-tender questionnaires to submission requirements. Familiarise yourself with common terminology and practices in the bidding world, as this will show your potential employer that you're not just a fit for the role but also genuinely interested in the industry.
✨Showcase Your Organisational Skills
As a Bid Coordinator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously. Bring along any relevant documents or reports that demonstrate your ability to coordinate effectively and keep everything on track.
✨Communicate Clearly and Confidently
Since excellent communication skills are a must for this role, practice articulating your thoughts clearly. During the interview, be prepared to discuss how you've communicated with various stakeholders in the past and how you ensure everyone is on the same page throughout the bidding process.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company's bidding strategies, team dynamics, or future projects. This not only shows your interest but also helps you gauge if the company is the right fit for you.