At a Glance
- Tasks: Manage office operations, support projects, and coordinate activities for a dynamic construction team.
- Company: Expanding construction contractor with diverse projects in various sectors.
- Benefits: Competitive salary, pension, 25 days annual leave, annual bonus, and medical coverage.
- Other info: Varied role with opportunities for growth and development in a supportive environment.
- Why this job: Join a vibrant team and play a key role in exciting construction projects.
- Qualifications: Experience in office management within engineering or construction, strong MS Office skills.
This expanding Construction Contractor delivers a range of construction projects within the Commercial Office, NHS, Light Industrial and Manufacturing sectors. To support the Senior Management team they are looking to recruit an experienced Office Manager who can take ownership of a range of back office functions including IT Support, HR and general Project Administrative Support.
- Deal with incoming calls from a range of clients, defining customer enquiries, taking messages and prioritising tasks.
- Coordinate office activities and operations to secure efficiency and compliance to both company and industry policies.
- Manage agendas, travel arrangements, appointments etc for the Directors.
- Manage and prioritise correspondence (e-mails, letters, packages etc.).
- Create and update records and databases with project related data and progress.
- Track stocks of office supplies and place orders when necessary.
- Submit timely reports and prepare presentations/proposals for the Director as required.
- Produce and document letters and other correspondence.
- Document Control.
- Maintain established ISO9001, ISO14001 processes.
- Update social media with news of company projects, business successes, conferences and other business-related activities.
This is a varied and diverse business support role where the successful candidate will be undertaking a varied range of duties in relation to the company’s operations and projects.
To be successful the candidate must have/be all the following:
- Experience of working in an Office Management/Senior Administrator role within an Engineering or Construction environment.
- Excellent knowledge of MS Office, MS Excel and MS PowerPoint software.
- Able to demonstrate experience of setting up and maintaining business processes.
- Able to demonstrate leading on administrative tasks and processes.
- Strong attention to detail.
- Strong written and verbal communications skills.
- Professional telephone manner.
- Proactive approach.
- Numerate.
- Team Player.
- Outstanding communication and interpersonal abilities.
- Excellent organizational and leadership skills.
Package available: £30,000 - £38,000 DOE, Pension, 25 Days annual leave, Annual Bonus, Medical.
Office Manager in Reading employer: Whiteoak Associates
As an expanding Construction Contractor, we pride ourselves on fostering a dynamic work environment that values collaboration and innovation. Our Office Manager role offers not only competitive salary and benefits, including a generous annual leave policy and bonus structure, but also the opportunity for professional growth within a supportive team dedicated to excellence in the construction sector. Join us in a location that champions both personal and career development while contributing to impactful projects across various industries.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Reading
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and engineering sectors. Attend industry events or join relevant online groups to meet potential employers and get insider info on job openings.
✨Tip Number 2
Show off your skills! Prepare a portfolio that highlights your experience in office management, especially in construction. Include examples of how you've improved processes or managed projects effectively.
✨Tip Number 3
Ace the interview! Research the company and come prepared with questions that show your interest in their projects and values. Be ready to discuss how your skills align with their needs, especially in IT support and HR.
✨Tip Number 4
Apply through our website! We make it easy for you to submit your application directly. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Office Manager in Reading
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your experience in office management and any relevant skills that match the job description, like your knowledge of MS Office and project administration.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your proactive approach and strong communication skills.
Showcase Your Organisational Skills:Since this role involves managing various tasks, be sure to highlight your organisational abilities. Share examples of how you've successfully coordinated office activities or managed multiple priorities in the past.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Whiteoak Associates
✨Know Your Stuff
Make sure you brush up on the company’s projects and values. Familiarise yourself with their work in the Commercial Office, NHS, and other sectors. This shows you’re genuinely interested and can relate your experience to their needs.
✨Showcase Your Skills
Prepare specific examples of how you've successfully managed office functions in previous roles. Highlight your experience with IT support, HR tasks, and project administration. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Be Organised
Since the role involves managing agendas and correspondence, demonstrate your organisational skills during the interview. Bring a well-organised portfolio with your CV, references, and any relevant documents. This will reflect your ability to keep things in order.
✨Communicate Clearly
Practice your verbal communication skills before the interview. Be prepared to discuss how you handle incoming calls and client enquiries. A professional telephone manner is key, so show them you can communicate effectively and confidently.
