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- Tasks: Join us as an Office Administrator, handling finance, HR, and document control tasks.
- Company: We're a dynamic Construction Contractor working on exciting projects in various sectors.
- Benefits: Enjoy flexible hours, a competitive salary, pension, medical benefits, and 25 days of annual leave.
- Why this job: Experience a varied role with no two days the same, supporting a collaborative team.
- Qualifications: Good knowledge of SAGE is essential; experience in construction or engineering is a plus.
- Other info: Part-time options available to fit around school schedules.
This Construction Contractor undertakes a broad range of Projects within the Commercial Office, Light Industrial and Logistics sectors. This role can be part-time, to suit candidates with school age children OR 4 days per week. To support the Senior Management team the company are looking for a reliable and versatile Office Administrator, to undertake a broad range of tasks spanning the functions of finance, document control, purchasing, IT Administration, HR Administration. Based in an office in Sonning, near Reading, this person will be supporting the Office Manager in a broad range of tasks including, but not limited to, the following:, 1. Input all Sales and business costs via Sage and Construct. 2. Invoice processing 3. Respond to internal/external queries regarding supplier payments. 4. Assisting with Creditor and debtor account controls 5. Assisting with payroll, including PAYE records. 6. On-line banking processes 7. Setup New employee records on Payroll system including tax codes 8. Coordinate the company Pension Scheme and liaise with provider. 9. Book hotels/travel arrangements 10. Purchase all office supplies/general requirements 11. Assisting with document control system in relation to ongoing projects 12. Assisting with mobile phone contracts 13. Manage fuel cards 14. Undertake DBS Checks, security clearances, driving licence checks 15. Provide internal support to Directors on use of Sage and other software tools. 16. Provide Administration support to the Directors 17. Meeting and greeting visitors With no day being the same, this post will provide the successful candidate with a varied and interesting role. The successful candidate should have good working knowledge of SAGE . The candidate may have worked in a similar role within the Construction or Engineering environment, but not essential. It is essential that the person is a team player, is extremely well organised, reliable and professional. In return the candidate will be rewarded with a Basic salary ranging between £28k-£35k, pension, medical, 25 days annual leave
Office Administrator employer: Whiteoak Associates
Contact Detail:
Whiteoak Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarize yourself with Sage and Construct software, as these are crucial for the role. Consider taking an online course or tutorial to boost your confidence and skills in using these tools.
✨Tip Number 2
Highlight any experience you have in finance and document control during your conversations. Even if it's not directly in construction, showing your versatility can set you apart from other candidates.
✨Tip Number 3
Network with professionals in the construction and engineering sectors. Attend local industry events or join relevant online groups to connect with people who might provide insights or referrals.
✨Tip Number 4
Prepare to discuss how you manage multiple tasks and prioritize effectively. The role requires excellent organizational skills, so be ready to share examples of how you've successfully handled similar responsibilities in the past.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration, particularly in finance and document control. Mention any familiarity with SAGE or similar software, as this is essential for the role.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the position and the company. Highlight your organizational skills and reliability, and provide examples of how you've successfully managed multiple tasks in previous roles.
Showcase Team Player Qualities: Emphasize your ability to work well within a team. Provide specific examples of how you've collaborated with others in past positions, especially in fast-paced environments like construction or engineering.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as attention to detail is crucial for an Office Administrator.
How to prepare for a job interview at Whiteoak Associates
✨Show Your Organizational Skills
As an Office Administrator, being organized is key. Prepare examples of how you've managed multiple tasks or projects simultaneously in the past. This will demonstrate your ability to handle the varied responsibilities of the role.
✨Familiarize Yourself with SAGE
Since a good working knowledge of SAGE is essential for this position, make sure you brush up on your skills. If you have experience with similar software, be ready to discuss how those skills can transfer to SAGE.
✨Highlight Your Team Player Attitude
The company values reliability and teamwork. Be prepared to share instances where you collaborated effectively with others, especially in a busy office environment. This will show that you can support the Senior Management team well.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, such as how you would handle a supplier payment query or manage document control. Think through potential scenarios and how you would approach them to showcase your critical thinking skills.
