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- Tasks: Join our team as a Studio Coordinator, handling admin tasks and client communications.
- Company: We're a small, friendly practice in London focused on housing and conversion projects.
- Benefits: Enjoy flexible part-time hours and a supportive work environment.
- Why this job: Be part of a close-knit team that values personal relationships and excellent customer service.
- Qualifications: Looking for motivated individuals with experience in administration and customer service.
- Other info: Work 3 days a week and gain valuable experience in a dynamic office setting.
Job Description We are seeking a motivated and experienced Office Coordinator to join our client’s London-based practice. The practice is a small team spread across a London and Essex office set with a strong history of working on single-dwelling, housing and conversion projects. They pride themselves on providing excellent customer service with a personal touch to ensure the client relationship is as natural as possible. They are now looking to acquire the services of an Office Coordinator to join their team on a part-time basis, working 3 days a week to support the team, perform general administration tasks, a bit of bookkeeping, managing lead enquires on Hubspot, answering calls and doing occasional business development. The Role To complete general administrative tasks and secretarial duties within the office. To perform bookkeeping, credit control and invoicing when needed (the company does use a finance company). Creating leads and enquiries on HubSpot. Answering any incoming calls. Maintaining Excel spreadsheets. Performing administrative tasks for Party Wall Surveying when needed, Creating draft fee proposals when needed. Dealing with the accountant for HR needs and expenses. Communicating with clients and consultants. Obtaining quotations from engineers, consultants and Build Control Body. Using Asna to manage all admi…
Studio Coordinator (Part-Time) employer: White Space Recruitment
Contact Detail:
White Space Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Studio Coordinator (Part-Time)
✨Tip Number 1
Familiarize yourself with HubSpot, as it's a key tool for managing leads and inquiries in this role. Consider taking a short online course or watching tutorials to get comfortable with its features.
✨Tip Number 2
Since the role involves bookkeeping and invoicing, brush up on your financial skills. Understanding basic accounting principles will help you stand out as a candidate who can handle these tasks efficiently.
✨Tip Number 3
Highlight any previous experience in customer service during your discussions. The practice values excellent customer relationships, so showcasing your ability to communicate effectively will be beneficial.
✨Tip Number 4
Research the company’s past projects and their approach to client relationships. Being knowledgeable about their work will demonstrate your genuine interest in the position and help you connect with the team.
We think you need these skills to ace Studio Coordinator (Part-Time)
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Studio Coordinator position. Highlight key responsibilities such as general administration, bookkeeping, and client communication to tailor your application.
Tailor Your CV: Customize your CV to reflect relevant experience in office coordination, administration, and any bookkeeping tasks you've handled. Use specific examples that demonstrate your ability to manage lead inquiries and maintain spreadsheets.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for the role and your understanding of the company's values. Mention your customer service skills and how you can contribute to maintaining strong client relationships.
Highlight Technical Skills: Emphasize your proficiency with tools like HubSpot and Excel in your application. If you have experience with bookkeeping software or managing client communications, be sure to include that as well.
How to prepare for a job interview at White Space Recruitment
✨Show Your Organizational Skills
As an Office Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Be prepared to discuss specific examples of how you've organized projects or handled administrative duties in the past.
✨Familiarize Yourself with HubSpot
Since managing leads on HubSpot is part of the role, it’s a good idea to familiarize yourself with the platform before the interview. Mention any experience you have with CRM systems and be ready to discuss how you would use HubSpot to enhance client relationships.
✨Emphasize Customer Service Experience
The practice values excellent customer service. Highlight your previous roles where you provided exceptional service, and be ready to share how you handle client inquiries and maintain positive relationships.
✨Prepare for Bookkeeping Questions
Even though the company uses a finance company, having a basic understanding of bookkeeping and invoicing will be beneficial. Brush up on your knowledge of these areas and be ready to discuss any relevant experience you have.
