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- Tasks: Assist with purchasing tasks, invoicing, and managing orders for art pieces.
- Company: Join a luxury client specialising in sourcing artwork for hospitality and residential sectors.
- Benefits: Gain experience in a creative environment with a supportive team.
- Why this job: Perfect for detail-oriented individuals who thrive in a dynamic, artistic setting.
- Qualifications: Experience in invoicing and strong organisational skills required; art background is a plus.
- Other info: 10-month fixed-term contract with opportunities to learn and grow in the art industry.
The predicted salary is between 24000 - 36000 £ per year.
We are working with a luxury client based in the Hammersmith area, who specialises in sourcing artwork for interior designers within the hospitality and residential sectors. They are looking for someone to join their team on a 10-month fixed-term contract working as a Purchasing Assistant alongside the Art Coordinators to assist with invoicing and orders within the business.
The Role:
- Support the Senior Production Coordinator and Art team with purchasing tasks, including paying suppliers and tracking invoices.
- Create purchase orders and prepare related documents (terms, agreements, and order details).
- Help manage orders for sculptures, paintings, prints, and frames.
- Assist with monthly finance tasks like credit card reconciliations and filing.
- Communicate with artists, galleries, and suppliers to ensure documents and payments are accurate and on time.
- Manage stock and reordering of printing supplies.
- Provide general purchasing support to a team of 7.
The Candidate:
- Experience buying large volumes of design or creative items.
- Strong with numbers and detail-oriented.
- Fast learner who can adapt quickly.
- Friendly, clear communicator, and a team player.
- Good at solving problems creatively.
- Able to work on a range of different tasks and projects.
- Self-motivated and highly organised.
- Confident using Microsoft Excel (intermediate level), Google Workspace, Mac, Microsoft Teams, and file sharing tools.
- Familiarity with art production processes (desirable but not essential).
- Background or experience in fine art or a creative field (desirable but not essential).
- Knowledge of Adobe Creative Suite (desirable but not essential).
If you’re interested in the role, then please send your CV with your location, salary and notice period, or message me on LinkedIn.
Procurement Assistant (FTC) employer: White Space Recruitment
Contact Detail:
White Space Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Assistant (FTC)
✨Tip Number 1
Familiarise yourself with the luxury art market and the specific needs of interior designers. Understanding the nuances of sourcing artwork for hospitality and residential sectors will help you stand out during conversations.
✨Tip Number 2
Brush up on your invoicing and purchasing skills, especially in relation to art supplies. Being able to discuss your experience with managing orders and payments confidently can make a big difference.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to juggle responsibilities effectively.
✨Tip Number 4
Connect with professionals in the art and design industry on LinkedIn. Engaging with relevant content and networking can provide insights and potentially lead to referrals for the role.
We think you need these skills to ace Procurement Assistant (FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in invoicing and purchasing. Emphasise your organisational skills and attention to detail, as these are key traits the company is looking for.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the luxury art sector. Mention specific experiences that demonstrate your ability to juggle tasks and work effectively within a team.
Highlight Technical Skills: Since the role requires proficiency in Microsoft Excel and Google Workspace, be sure to mention your experience with these tools. If you have any familiarity with Adobe Creative Suite or art production processes, include that as well.
Follow Application Instructions: When submitting your application, ensure you include your location, salary expectations, and notice period as requested. This shows attention to detail and helps streamline the hiring process.
How to prepare for a job interview at White Space Recruitment
✨Showcase Your Organisational Skills
Since the role requires strong organisational skills, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and ensured everything was completed on time.
✨Demonstrate Attention to Detail
As attention to detail is crucial for this position, consider bringing along a portfolio or examples of your work that showcase your meticulousness. Be ready to explain how you ensure accuracy in invoicing and order management.
✨Familiarise Yourself with Art Production Processes
While familiarity with art production processes is desirable but not essential, it’s beneficial to do some research beforehand. Understanding the basics can help you engage in meaningful conversations during the interview and show your genuine interest in the industry.
✨Prepare for Teamwork Questions
Since the role involves working closely with a small team, prepare to answer questions about your teamwork experience. Think of instances where you collaborated effectively, resolved conflicts, or contributed to a team goal, and be ready to share those stories.
