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- Tasks: Manage office admin, bookkeeping, and client communications in a creative environment.
- Company: Join a well-established architecture practice with a personal touch.
- Benefits: Enjoy hybrid working, competitive salary, and a supportive team.
- Why this job: Be part of a dynamic team making a real impact in architecture and design.
- Qualifications: Experience in admin within architecture/construction and confidence using Xero.
- Other info: Opportunity for growth in a collaborative and creative setting.
The predicted salary is between 36000 - 60000 £ per year.
We seek a motivated and experienced Office Manager to join our client’s London-based practice. The practice is a small team covering the Essex and London areas, and the office manager position is based in the London office. The business has been operating for many years and has a strong history of working on single‑dwelling, housing and conversion projects. They pride themselves on providing excellent customer service with a personal touch to ensure the client relationship is as natural as possible.
They are now looking to acquire the services of an Office Manager to join their team, working full‑time to provide all‑around administrative and financial support, using Xero. The ideal candidate will be someone from an architecture/construction background with proven admin experience and who has used Xero or a similar platform. You must also be confident speaking on the phone and picking up additional tasks within the role when required.
The Role- To complete general administrative tasks and secretarial duties within the office.
- To perform bookkeeping, credit control and invoicing. The company also has the support of an accountancy company, which submits the tax returns and provides general support to the company/office manager role.
- Creating leads and enquiries, managing CRM, using HubSpot.
- Answering incoming calls to the main office line.
- Performing administrative tasks for Party Wall Surveying when needed.
- Dealing with the accountant for HR needs and expenses.
- Communicating with clients and consultants.
- Obtaining quotations from engineers, consultants and other parties.
- Using Asana to manage all administrative work.
- Doing occasional cold calling and emailing to new businesses to introduce the company.
- Managing social media and marketing posts/emails occasionally.
- Previous experience in administration within the architecture/construction industry is essential.
- Confidence in using Xero or a similar program.
- Hybrid working, 3 days per week in the office, 2 days per week at home (although if preferred, the role can be entirely office-based).
- Previous experience using a CRM, ideally HubSpot.
- Good Microsoft Office skills, including basic Excel.
- Comfortable speaking on the phone.
If you’re interested in the role then please apply or send your CV with your location, salary and notice period, to jobs@whitespacerecruitment.co.uk. You can also message me on LinkedIn.
Office Manager employer: White Space Recruitment
Contact Detail:
White Space Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture and construction industry. Let them know you're on the lookout for an Office Manager role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Get comfy with Xero and HubSpot! Brush up on your skills with these platforms, as they’re key for the role. Consider taking a quick online course or watching tutorials to boost your confidence before interviews.
✨Tip Number 3
Practice your phone skills! Since you'll be handling calls, it’s important to sound confident and friendly. Try role-playing with a friend or family member to get used to answering questions and making introductions.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you land that Office Manager gig. Plus, applying directly can sometimes give you a better chance of standing out from the crowd.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience that match the Office Manager role. Highlight your admin experience, especially in architecture or construction, and don’t forget to mention your familiarity with Xero or similar platforms.
Craft a Personal Cover Letter: Use your cover letter to show off your personality and explain why you’re the perfect fit for this role. Mention your passion for providing excellent customer service and how you can contribute to the team’s success.
Showcase Your Communication Skills: Since the role involves a lot of client interaction, make sure to demonstrate your communication skills in your application. Whether it’s through your writing style or mentioning past experiences, let us know you’re confident on the phone and in person.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates!
How to prepare for a job interview at White Space Recruitment
✨Know Your Stuff
Make sure you brush up on your knowledge of the architecture and construction industry. Familiarise yourself with common terms, recent projects, and the specific services the company offers. This will show that you're genuinely interested and can speak their language.
✨Show Off Your Skills
Be ready to discuss your experience with Xero and any other relevant software like HubSpot or Asana. Prepare examples of how you've used these tools in previous roles to streamline processes or improve efficiency. Concrete examples will make your skills stand out.
✨Practice Makes Perfect
Since you'll be handling phone calls and client communications, practice your phone etiquette. You might even want to role-play some scenarios with a friend. Being confident and clear on the phone can really set you apart from other candidates.
✨Ask Smart Questions
Prepare thoughtful questions about the company culture, team dynamics, and specific challenges they face in the office manager role. This not only shows your interest but also helps you gauge if the company is the right fit for you.
