We are working with an established architecture practice based in North West London that focuses on urban renewal and regeneration architecture. They are looking to acquire the services of a Graphics & Bid Coordinator to join their team on a full-time basis. This role is essential to the company’s visibility, helping them win new business and support the marketing team. The ideal candidate will be someone who has come from a bids or graphics background and has previously worked within the architecture or interior design industry. My client is also looking for someone who is a good communicator, detail-oriented and passionate about the industry.
The Role
- Manage the end-to-end bid process for project tenders, including PQQs (Prequalification Questionnaires) and RFPs (Request for Proposals).
- Collaborate with directors and senior staff to create compelling and tailored bid submissions.
- Coordinate and collate input from internal teams, ensuring submissions meet deadlines and align with the firm’s strategic goals.
- Maintain and update a library of bid content, templates, and case studies for future use.
- Conduct post-bid reviews to gather feedback and continuously improve the process.
- Develop and execute marketing campaigns to promote the practice’s portfolio, expertise, and brand.
- Manage and update the firm’s website, ensuring content is fresh, relevant, and engaging.
- Create and schedule content for social media platforms to increase online engagement and follower growth.
- Design and produce marketing collateral, including brochures, presentations, and newsletters.
- Coordinate and promote events, exhibitions, and networking opportunities.
- Ensure all external communications align with the firm’s brand identity and tone of voice.
- Monitor industry trends and competitor activity to inform marketing strategies.
- Maintain and update the firm’s client relationship management (CRM) system.
- Track opportunities, project leads, and marketing outcomes to support business development efforts.
- Support with graphic design skills the architectural design outputs in the creation of reports, design studies and presentation material.
The Candidate
- Proven experience in a similar graphics or bid coordination role, ideally within architecture, construction, or a related industry.
- Excellent writing, editing, and proofreading skills, with the ability to produce high-quality content under tight deadlines.
- Strong graphic design skills and proficiency in software such as Adobe InDesign, Photoshop, MS Office and Illustrator.
- Familiarity with CMS platforms (e.g., WordPress) and social media management tools.
- Exceptional organisational skills and the ability to manage multiple projects simultaneously.
- A collaborative mindset and ability to work closely with internal and external stakeholders.
- Knowledge of architecture, design, or the built environment is highly desirable.
- A degree in graphics, marketing, communications, or a related field is preferred but not essential.
- Professional certifications in marketing or bid management are a plus.
If you’re interested in the role then please send your CV with your location, salary and notice period, or message me on LinkedIn,
Contact Detail:
White Space Recruitment Recruiting Team