Graphics & Bid Coordinator

Graphics & Bid Coordinator

Full-Time No home office possible
W

We are working with an established architecture practice based in North West London that focuses on urban renewal and regeneration architecture. They are looking to acquire the services of a Graphics & Bid Coordinator to join their team on a full-time basis. This role is essential to the company’s visibility, helping them win new business and support the marketing team. The ideal candidate will be someone who has come from a bids or graphics background and has previously worked within the architecture or interior design industry. My client is also looking for someone who is a good communicator, detail-oriented and passionate about the industry.

The Role

  • Manage the end-to-end bid process for project tenders, including PQQs (Prequalification Questionnaires) and RFPs (Request for Proposals).
  • Collaborate with directors and senior staff to create compelling and tailored bid submissions.
  • Coordinate and collate input from internal teams, ensuring submissions meet deadlines and align with the firm’s strategic goals.
  • Maintain and update a library of bid content, templates, and case studies for future use.
  • Conduct post-bid reviews to gather feedback and continuously improve the process.
  • Develop and execute marketing campaigns to promote the practice’s portfolio, expertise, and brand.
  • Manage and update the firm’s website, ensuring content is fresh, relevant, and engaging.
  • Create and schedule content for social media platforms to increase online engagement and follower growth.
  • Design and produce marketing collateral, including brochures, presentations, and newsletters.
  • Coordinate and promote events, exhibitions, and networking opportunities.
  • Ensure all external communications align with the firm’s brand identity and tone of voice.
  • Monitor industry trends and competitor activity to inform marketing strategies.
  • Maintain and update the firm’s client relationship management (CRM) system.
  • Track opportunities, project leads, and marketing outcomes to support business development efforts.
  • Support with graphic design skills the architectural design outputs in the creation of reports, design studies and presentation material.

The Candidate

  • Proven experience in a similar graphics or bid coordination role, ideally within architecture, construction, or a related industry.
  • Excellent writing, editing, and proofreading skills, with the ability to produce high-quality content under tight deadlines.
  • Strong graphic design skills and proficiency in software such as Adobe InDesign, Photoshop, MS Office and Illustrator.
  • Familiarity with CMS platforms (e.g., WordPress) and social media management tools.
  • Exceptional organisational skills and the ability to manage multiple projects simultaneously.
  • A collaborative mindset and ability to work closely with internal and external stakeholders.
  • Knowledge of architecture, design, or the built environment is highly desirable.
  • A degree in graphics, marketing, communications, or a related field is preferred but not essential.
  • Professional certifications in marketing or bid management are a plus.

If you’re interested in the role then please send your CV with your location, salary and notice period, or message me on LinkedIn,

W

Contact Detail:

White Space Recruitment Recruiting Team

Graphics & Bid Coordinator
White Space Recruitment
W
Similar positions in other companies
UK’s top job board for Gen Z
discover-jobs-cta
Discover now
>