FF&E Procurement Coordinator

We are currently working with an Interior Design client based in Hammersmith who is looking for a FF&E Procurement Coordinator to join their team. This role will involve covering the tendering, purchasing, shipping and delivering of FF&E aspects to projects. A large portion of the role will also involve leasing with the internal teams, stakeholders and clients whilst sometimes covering more than one project at a time. My client is looking for someone with a minimum of 3-4 years of FF&E procurement experience ideally in a purchasing agent environment and experience working on hospitality projects. They are looking for someone who can hit the ground running within a client-facing role.

The Role

• To work closely with suppliers, internal / external stakeholders and the client to ensure the budgets set for the project are achieved.
• To manage the performance of any Assistants to achieve high-quality standards of work and to meet the challenges of the business.
• To attend project meetings to present reports, budgets and updates on progress.
• To liaise directly with the client team.
• To ensure that knowledge is shared across the team and organisation to achieve consistency in standards and easier working relationships.
• To ensure the project lead is kept up to date with all aspects of your project work
• To prepare and issue comprehensive tender/quotation enquiries, analyse return pricing and compile spreadsheet format budgets with all information saved on the Company systems.
• To ensure that Company procurement processes and procedures are followed.
• To suggest alternative suppliers and contribute to the value engineering process to meet project financial needs and requirements.
• To review FF&E specifications for completeness and contractual compliance before release for quote.
• To coordinate the production of shop drawings and samples for bespoke FF&E items and production inspection visits.
• To source new Suppliers with the capability and capacity to satisfy different project needs.
• To liaise with external consultants as and when required.
• To undertake item take-off for the FF&E from drawings and schedules.
• To negotiate with the suppliers for the best possible commercial terms and ensure that the goods are manufactured, shipped and installed in time to meet the project budget and programme.
• To prepare and issue purchase orders, ensuring compliance with company policies and project requirements.
• To expedite purchase orders and monitor the performance of the suppliers to ensure delivery times are maintained and as per the project requirements.
• To identify potential risks to the procurement process and develop strategies to mitigate them.
• To prepare maintain and present project status reports for internal and external stakeholders.
• To process all necessary payments to suppliers by liaison with Accounts and keep accurate records of all transactions.
• To coordinate with logistic teams to manage the shipping process, both direct and indirect, by working with freight forwarders and suppliers.

The Candidate

• To have previously worked in an FF&E Procurement role with 3-4 years’ experience.
• To have a working knowledge of contract administration.
• To have extensive knowledge of a good range of materials & furniture suppliers worldwide.
• To be good at analytical thinking and problem-solving.
• To have an enthusiastic attitude to all tasks, flexibility, and versatility according to project requirements.
• To have good time management by project resourcing and budget.
• To have the ability to communicate clearly, confidently and professionally Procurement of bespoke items/pieces of furniture.

If you’re interested in the role then please send your CV to with your location, salary and notice period, d.flower@whitespacerecruitment.co.uk or message me on LinkedIn, www.linkedin.com/in/daisyflower