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For Companies At a Glance
- Tasks: Manage project documentation and ensure quality standards are met.
- Company: Join an award-winning Architecture and Design practice in London, focusing on hospitality projects.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth.
- Why this job: Be part of a creative team making an impact in the architecture industry.
- Qualifications: Experience as a Document Controller in architecture is essential; strong Microsoft Office skills required.
- Other info: Apply by sending your CV to jobs@whitespacerecruitment.co.uk or connect on LinkedIn.
The predicted salary is between 36000 - 60000 £ per year.
We are working with an award-winning Architecture and Design practice who have 2 offices based in the London area. They cover a wide range of projects, with the focus mainly being on hospitality architecture. They are now looking to hire an experienced Document Controller to join their team.
Our client is looking for someone who has worked within the architecture/interior design business before, and has an understanding of how the role works within this industry. Previous experience of being a document controller is also essential.
The Role
- To review client document management systems, numbering systems and quality documentation/standards, on a project-by-project basis.
- When no document numbering system is provided, create an appropriate numbering system based on the company’s standard process.
- To manage and file all received project information within the project folder structure, ensuring that all information is stored in an accessible and easy-to-view manner.
- To create all document/drawing numbers when requested by project team members, generated by using the prescribed client management system (if applicable) or via the in-house generation system.
- Undertaking a Quality Assurance check on all outgoing information to ensure that all documentation leaving the company meets the minimum expected quality standards.
- Managing all issues of deliverable information to the client or other design team members or third parties, submitted via the appropriate method for the project.
- If any deliverables are rejected, investigate the causes and correct the information before resubmitting.
- Create and manage a log of all the submitted information on a project, clearly showing the individual revisions of a single document as separate issues.
- To manage external printing & delivery of contractual hard copies, as requested by a client.
- To upload and manage mark-up versions of documentation at the necessary standard.
- To undertake/assist with all documentation searches for a project team member whether searching internal project archives or using an external client system.
- Assist the project team in providing all necessary information at project handover.
- Ensure project documentation is properly archived (electronically) and that the archive register is updated accordingly.
The Candidate
- To have previous experience working as a Document Controller at an architecture practice.
- To have strong Microsoft Office skills and be confident in using Electronic Document Management Systems.
- The role requires excellent communication skills, reactiveness, and adaptability, to be deadline-focused and happy working as part of a team.
If you’re interested in the role then please apply or send your CV with your location, salary and notice period, to jobs@whitespacerecruitment.co.uk.
Document Controller employer: White Space Recruitment
Contact Detail:
White Space Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with the specific document management systems used in architecture and design. Understanding how these systems work will not only help you during the interview but also demonstrate your proactive approach to the role.
✨Tip Number 2
Network with professionals in the architecture and design industry, especially those who have experience as Document Controllers. Engaging in conversations can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Prepare to discuss specific examples from your previous experience where you successfully managed documentation processes. Highlighting your problem-solving skills and attention to detail will be crucial in showcasing your fit for the role.
✨Tip Number 4
Stay updated on the latest trends and best practices in document control within the architecture sector. This knowledge can set you apart from other candidates and show your commitment to continuous improvement.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience as a Document Controller, particularly within the architecture or interior design sectors. Emphasise relevant skills such as document management, quality assurance, and familiarity with Electronic Document Management Systems.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements mentioned in the job description. Discuss your understanding of document management systems and how your past experiences align with the responsibilities of the role.
Showcase Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any specific software you have used for document control. Mention your communication skills and ability to work under deadlines, as these are crucial for the role.
Follow Application Instructions: Ensure you follow the application instructions carefully. Include your location, salary expectations, and notice period in your application. This shows attention to detail and respect for the company's process.
How to prepare for a job interview at White Space Recruitment
✨Showcase Your Document Management Experience
Make sure to highlight your previous experience as a Document Controller, especially within the architecture or interior design sectors. Be prepared to discuss specific projects where you successfully managed documentation and how you ensured quality standards were met.
✨Familiarise Yourself with Their Systems
Research the document management systems commonly used in the architecture industry. If you know which systems the company uses, mention your familiarity with them during the interview. This shows that you're proactive and ready to hit the ground running.
✨Demonstrate Strong Communication Skills
As a Document Controller, you'll need to communicate effectively with various team members. Prepare examples of how you've successfully collaborated with others in past roles, particularly when resolving issues with deliverables or managing project information.
✨Prepare for Quality Assurance Questions
Expect questions about your approach to quality assurance checks. Be ready to explain your process for ensuring that all outgoing documentation meets the required standards and how you handle any rejections or corrections needed.
