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- Tasks: Join our team as an Office Assistant, supporting daily operations and being the friendly face for visitors.
- Company: We're a dynamic studio in Shoreditch, focused on creativity and collaboration.
- Benefits: Enjoy flexible part-time hours and the potential for role extension after 3 months.
- Why this job: This is a great opportunity to gain hands-on experience in a vibrant work environment.
- Qualifications: Previous experience is a plus, but enthusiasm and a proactive attitude are key!
- Other info: Perfect for high school or college students looking to kickstart their career.
The predicted salary is between 24000 - 36000 £ per year.
We are looking for a proactive Office Assistant to join our team based in Shoreditch. The Office Assistant will work alongside the Studio Manager, providing support to the Directors and team, ensuring the smooth running of the office, and being the first point of contact for guests and visitors. This role is initially on a 3-month fixed-term basis but may be extended. Working Hours: Part Time (22.5 Hours per week – negotiable) Monday – Friday 08:30 – 13:00 Key Responsibilities: Administrative support to the team Provide general support to the Studio Manager and Directors Liaison with the building manager and our suppliers (Cleaners, Utilities, Rental agreements, Printers, IT Consultants) Distributing post and deliveries Reception duties including meeting/greeting guests and preparing drinks Organising lunches for team CPDs and meetings Support with the organisation of events (team and client) Supporting Studio Manager with new starter inductions and set up Occasional Diary management to include scheduling meetings and arranging travel Ordering supplies (stationery/cleaning/refreshments) Keeping the kitchen and studio tidy, unloading the dishwasher, replenishing the coffee machine, watering plants, maintaining the sample area, etc. Key Skills & Experience: Previous experience is preferred but not esse…
Office Assistant employer: White Red Architects
Contact Detail:
White Red Architects Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarize yourself with the specific needs of an office environment. Research common office tasks and tools, such as scheduling software or communication platforms, to show that you understand the role's requirements.
✨Tip Number 2
Highlight your interpersonal skills during any interactions. As the first point of contact for guests, being personable and approachable is key. Practice a friendly introduction that showcases your enthusiasm for the role.
✨Tip Number 3
Demonstrate your proactive nature by preparing questions about the team and office dynamics. This shows your interest in contributing positively to the work environment and your willingness to support the Studio Manager and Directors.
✨Tip Number 4
If possible, visit the Shoreditch area to get a feel for the local culture and environment. This can help you relate better to the team and demonstrate your commitment to being part of the community.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Office Assistant role. Emphasize any administrative support, reception duties, or event organization you've done in the past.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and ability to support a team. Mention specific examples of how you've successfully managed similar tasks in previous roles.
Highlight Key Skills: In your application, emphasize key skills such as communication, organization, and multitasking. These are crucial for the Office Assistant position and will help you stand out.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at White Red Architects
✨Show Your Proactivity
As an Office Assistant, being proactive is key. During the interview, share examples of how you've taken initiative in previous roles, whether it's streamlining a process or anticipating the needs of your team.
✨Highlight Your Organizational Skills
This role involves a lot of administrative tasks and organization. Be prepared to discuss specific tools or methods you use to stay organized, such as task management software or personal strategies for prioritizing tasks.
✨Demonstrate Your Communication Skills
Since you'll be the first point of contact for guests and visitors, strong communication skills are essential. Practice articulating your thoughts clearly and consider sharing experiences where effective communication made a difference.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations, like managing multiple tasks or dealing with a difficult visitor. Think through potential scenarios and how you would respond to demonstrate your problem-solving abilities.
