At a Glance
- Tasks: Support the team, manage office tasks, and be the friendly face for visitors.
- Company: Join a creative studio in Shoreditch with a focus on collaboration and innovation.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Other info: Perfect for self-motivated individuals who thrive under pressure.
- Why this job: Be part of a diverse team and contribute to exciting projects while developing your skills.
- Qualifications: Previous experience, strong communication, and organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
White Red is looking for a proactive office assistant to join its team based in Shoreditch, London.
Role
The office assistant will work alongside the studio manager, providing support to the directors and team, ensuring the smooth running of the office, and being the first point of contact for guests and visitors.
Key responsibilities
- Reception duties including meeting/greeting guests and preparing drinks
- Keeping the kitchen and studio tidy
- Ordering supplies (stationery/cleaning/refreshments)
- Distributing post and deliveries
- Organising lunches for team CPDs and meetings
- Lead IT setup for new starters and coordinating with external IT provider
- Manage procurement and allocation of computer hardware, maintain IT asset register and provide support for ad hoc IT issues
- Administer software license allocation and renewals
- Sample library management and support to the studio sustainability team and initiatives
- Support document control systems, ensuring compliance with studio standards and supporting project teams
- Manage organisational tasks within the office, including ongoing decluttering and storage
- Provide general support to the studio manager and directors
- Occasional diary management
Key skills and experience
- Some previous experience is essential
- Strong communication skills (both written and verbal)
- Self-motivated
- Strong organisational skills and an ability to work under pressure, often autonomously
- Strong knowledge of Microsoft Office
- Confident problem solver who uses their initiative
To apply please submit your CV with a brief cover letter outlining your experience to date and availability via the ‘apply for job’ button.
White Red Architects is an equal opportunities employer and we actively encourage applications from candidates of all backgrounds. We value diversity and believe that a diverse team leads to better design outcomes.
Please note that applicants must have the right to work in the UK. Due to the volume of applicants, unfortunately, we are only able to respond to those who have been shortlisted for interview at this time. We kindly request no agency applications.
Office assistant in London employer: White Red Architects
White Red Architects offers a dynamic and inclusive work environment in the heart of Shoreditch, London, where creativity and collaboration thrive. As an office assistant, you will play a vital role in supporting our team and ensuring the smooth operation of our studio, with opportunities for personal growth and development within a diverse and forward-thinking organisation. We prioritise employee well-being and foster a culture that values initiative, making it an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office assistant in London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on White Red. Check out their website and social media to understand their vibe. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your previous experience aligns with the role of an office assistant. The more comfortable you are, the better you'll come across during the actual interview.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed tasks or projects in the past. Whether it’s keeping a tidy workspace or coordinating supplies, demonstrating your ability to stay organised will make you stand out as a proactive candidate.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and reinforces your interest in the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office assistant in London
Some tips for your application 🫡
Craft a Catchy CV:Your CV is your first impression, so make it count! Highlight your relevant experience and skills that match the office assistant role. Keep it clear and concise, and don’t forget to tailor it to what White Red is looking for.
Write a Personalised Cover Letter:This is your chance to show us your personality! In your cover letter, briefly outline your experience and how it relates to the job. Make sure to mention why you’re excited about joining our team in Shoreditch.
Show Off Your Communication Skills:Since strong communication is key for this role, ensure your written application reflects that. Use clear language and check for any typos or errors. We want to see that you can communicate effectively right from the start!
Apply Through Our Website:Don’t forget to hit that ‘apply for job’ button on our website! It’s the easiest way for us to receive your application and ensures you’re in the running for the office assistant position. We can’t wait to hear from you!
How to prepare for a job interview at White Red Architects
✨Know the Company
Before your interview, take some time to research White Red. Understand their projects, values, and what makes them unique in the architecture field. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an office assistant, strong organisational skills are key. Prepare examples from your past experience where you've successfully managed tasks or improved processes. Be ready to discuss how you can keep the studio running smoothly and efficiently.
✨Practice Your Communication
Since you'll be the first point of contact for guests, strong communication skills are a must. Practice answering common interview questions clearly and confidently. Consider doing a mock interview with a friend to refine your responses.
✨Prepare for IT Questions
Given the role involves IT setup and support, brush up on your technical knowledge. Be prepared to discuss your experience with Microsoft Office and any IT-related tasks you've handled before. Showing confidence in this area will set you apart.
