At a Glance
- Tasks: Be the friendly face of our busy Chester HQ, handling calls and welcoming clients.
- Company: Join White Oak, a leading European Lending Platform with a dynamic team.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Other info: Enjoy a vibrant workplace with diverse tasks and opportunities to learn.
- Why this job: Make a real impact by supporting senior executives and enhancing office culture.
- Qualifications: Previous admin experience is a plus; strong communication and organisational skills are essential.
The predicted salary is between 24000 - 28000 £ per year.
White Oak is an FCA authorised and regulated European Lending Platform which provides capital to support SMEs and mid-corporates through its full suite of flexible lending products. Headquartered in the UK, White Oak’s team of 170 specialists currently services a loan portfolio of over £500 million and have originated over £1.5 billion of assets since 2018.
As a financing affiliate of White Oak Global Advisors, LLC (WOGA), White Oak is able to access investor capital to support White Oak’s lending activities to complement its funding from banks and other financial institutions.
White Oak are recruiting for a full-time receptionist, joining our Business Support team. You will be the face of our HQ in Chester. The Chester office is a busy place to work and on reception no day is ever the same.
Description of role and key responsibilities:
- To effectively handle inbound & outbound calls, fielding to relevant departments.
- Provide a warm welcome to clients, and internal and external stakeholders in a friendly and professional manner, ensuring their needs are catered for.
- Support for remote and visiting international senior executives from White Oak, White Oak Global Advisors and their affiliates.
- Preparing meeting rooms including organising catering and refreshments as required.
- Performance of some PA duties when required.
- Contribute to the professional appearance and look and feel of the office environment, making sure all visible areas of the business are well kept.
- Respond and handle queries/requests in a professional and timely manner.
- Dealing with the incoming and outgoing post for the business, including some letter folding.
- Updating customer accounts on Salesforce and creating new accounts as required.
- Accept and log deliveries into the office.
- Ensure all tasks are completed in line with business KPI’s.
- Ordering and replenishment of stock.
- Booking of accommodation using the company preferred hotels.
- Office keyholder.
- Any other request deemed reasonable from your line manager.
Core skills and knowledge:
- Previous experience in a similar role would be advantageous.
- Excellent administrative ability.
- Computer literacy; Microsoft Word, PowerPoint, Excel and Outlook.
- Excellent organisational and time management skills.
- Ability to organise, prioritise workload and demonstrate flexibility and adaptability.
- Ability to work independently with minimal supervision.
- Excellent communication skills in all forms.
Locations
Temporary Administrators with Reception - Immediate in Wales, Wrexham employer: White Oak UK
White Oak is an exceptional employer, offering a dynamic work environment in the heart of Chester where no two days are the same. With a strong focus on employee growth and development, team members benefit from a supportive culture that values professionalism and collaboration, alongside competitive remuneration and opportunities to engage with international executives. Join us to be part of a thriving team dedicated to making a meaningful impact in the lending sector.
StudySmarter Expert Advice🤫
We think this is how you could land Temporary Administrators with Reception - Immediate in Wales, Wrexham
✨Tip Number 1
Get to know the company! Research White Oak and its values so you can show off your knowledge during interviews. This will help us see that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice your communication skills! As a receptionist, you'll be the face of the office, so make sure you can confidently handle calls and greet clients. We recommend doing mock interviews with friends or family to get comfortable.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks in previous roles. We love seeing candidates who can juggle responsibilities like a pro!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us that you're proactive and ready to take the first step towards joining our team.
We think you need these skills to ace Temporary Administrators with Reception - Immediate in Wales, Wrexham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Temporary Administrator with Reception. Highlight your relevant experience, especially in handling calls and managing office tasks, so we can see how you fit into our busy Chester HQ.
Craft a Friendly Cover Letter:Your cover letter should reflect your personality! Show us your warm and professional side, as you'll be the face of our office. Mention why you're excited about joining White Oak and how you can contribute to our team.
Showcase Your Skills:Don’t forget to highlight your organisational and time management skills. We want to know how you prioritise tasks and handle multiple responsibilities, especially in a fast-paced environment like ours.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it, so don’t miss out!
How to prepare for a job interview at White Oak UK
✨Know the Company Inside Out
Before your interview, take some time to research White Oak and its lending products. Understanding their mission and values will help you align your answers with what they’re looking for. Plus, it shows genuine interest!
✨Showcase Your Communication Skills
As a receptionist, communication is key. Prepare examples of how you've effectively handled calls or interacted with clients in previous roles. Practising clear and confident responses will help you shine during the interview.
✨Demonstrate Organisational Skills
Be ready to discuss how you manage your time and prioritise tasks. You might be asked about handling multiple responsibilities at once, so think of specific instances where you successfully juggled various duties.
✨Dress the Part
First impressions matter! Dress professionally to reflect the company’s image. A smart appearance not only boosts your confidence but also shows that you take the opportunity seriously.
