Assistant Bursar

Work Schedule: Full time, 37.5 hours per week, Monday through Friday. This is a full-time, 37.5 hours per week, on campus position.

SCOPE OF WORK

Performs accounting, fiscal, and administrative functions in support of the Bursar operations at Manchester Community College. This position shall report to the Bursar at MCC.

ACCOUNTABILITIES

• Under the direction of the Bursar, oversees the day-to-day operations and staff of the Bursar’s Office including assigning job duties, monitoring job performance and maintaining operations.
• Serves as a backup to the Bursar and as the on-site lead for the Bursar’s Office, as needed.
• Provides training and technical assistance for Bursar Office staff in the use of Banner and Banner Finance, Excel, and MS Word as well as in the processing of accounts and loan awards, reconciling and maintaining financial records, and other operating procedures.
• Oversees and processes third party billing, working with vendors to include the preparation of invoices, maintenance of account balances; performs due diligence to ensure prompt payment, and billing companies for employer paid tuition.
• Works with Apprenticeship NH and participating employers to coordinate grant awards and billing of apprenticeship students.
• Manages the collections process by preparing accounts for collections and sending to collections agencies for final processing; reconciles accounts and bank transfers; maintains compliance with federal debt collections policies, writes internal procedures, and trains other CCSNH staff as needed.
• Maintains student balance reports to document, notify and collect on upcoming and past due balances.
• Works with students to understand the source of their balance, available financial aid, and payment options.
• Leads review of unpaid accounts for tuition due dates.
• Provides draft drop list for review by management and directs Bursar’s Office staff regarding class drop and registration policies.
• Works with VA certifying official to process third party contracts and payments for all Veterans.
• Processes and refunds federal Financial Aid disbursement in compliance with Federal Regulations.
• Maintains, processes and bills for Early College Programs and Scholarships, Workforce Development, and other special program billing; maintains procedures for new and expanding special programs.
• Compiles information on behalf of the Bursar’s Office to support appeals submitted to the MCC Appeals Committee and processes accounts in accordance with appeal decisions.
• Reviews and processes tuition refunds.
• Verifies and processes the daily bank deposit; enters journal vouchers for daily and bypass deposits in Banner finance and reconciles daily bank feed.
• Posts electronic deposits from operations and federal bank accounts; posts and maintains disbursements of internal CCSNH funding and Foundation scholarships.
• Works with System’s Office regarding MCC accounts receivable functions, including but not limited to: account applications, special billing, review of credits and refunds, account corrections, expired and outstanding checks, tax reporting, credit card and collections disputes.
• Attends workshops, seminars, and conferences for professional development.
• Complies with all system, college, state and federal rules and regulations.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education: Associate’s degree from a recognized college with a major study in accounting or business management.

Experience: Four (4) years of experience in bookkeeping, accounting or auditing work. Each additional year of approved work experience may be substituted for one year of required formal education.

DESIRED QUALIFICATIONS

• Strong written and oral communication skills.
• Knowledge of computers and computer software.
• Experience in customer service, conflict resolution, computerized accounting systems, PC based spreadsheets and word-processing preferred.

RECOMMENDED WORK TRAITS

• Knowledge of accounting principles and methods.
• Knowledge of business office methods and procedures.
• Ability to apply and adapt established methods to varied bookkeeping transactions.
• Ability to perform detailed work involving written or numerical data.
• Ability to make accurate arithmetical calculations.
• Ability to prepare complete and accurate accounting reports and statements of moderate difficulty.
• Ability to supervise.
• Ability to maintain effective working relationships.

Manchester Community College is an Equal Opportunity Employer. Discrimination on the basis of age, sex, color, religion, national origin, disability, genetic information, veteran status, marital status, sexual orientation, political affiliation, or any other non-merit factor is strictly prohibited.