At a Glance
- Tasks: Support operations by managing employee admin, payroll, and vendor relations in a fast-paced environment.
- Company: Join a leading logistics company with a focus on teamwork and efficiency.
- Benefits: Enjoy enhanced annual leave, pension plans, health cash plans, and career development opportunities.
- Other info: Potential for permanent position after a 6-month contract in a dynamic work setting.
- Why this job: Be the go-to person on-site, making a real difference in employee engagement and operational success.
- Qualifications: Strong communication skills, attention to detail, and experience in admin roles are essential.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration. This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes. You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives. The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment.
Key Responsibilities
- Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required.
- Support onboarding of new employees and manage payroll-related changes via HeRo.
- Complete Right to Work checks and maintain legal compliance.
- Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems.
- Collate and verify worked hours, producing daily/weekly reports for payroll and agency management.
- Support operational reporting, investigations, disciplinary meetings, and employee forums.
- Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings.
- Order and control office supplies and consumables, checking and signing off on deliveries.
- Liaise with operations and agency providers to coordinate staffing and manage resources.
Benefits
- Annual leave enhanced with long service.
- Company Pension.
- Long service rewards: both financial and leave-based.
- Health cash plan.
- Life assurance scheme.
- Critical Illness cover.
- Access to our prestige benefits and rewards portal.
- Career development opportunities.
- Access to a well-established Employee Assistance Programme provider.
- And other excellent benefits you'd expect from a market leader.
Requirements
- Confident verbal and written communication; able to build relationships at all levels.
- Proactive, hands-on, with a can-do attitude and high attention to detail.
- Ability to work independently and escalate issues appropriately.
- Strong organisational skills to prioritise and meet tight deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent).
- Ability to handle confidential and sensitive information discreetly.
- Flexible, able to respond to the needs of a 24-hour operation.
Qualifications & Experience
- Experience in a similar operational or administrative role.
- Educated to GCSE level or equivalent.
- Experience with invoicing, payroll, and employee administration.
Desirable
- A driving licence and own transport are desirable for site visits.
Depot Coordinator in Telford employer: Whistl
Join our dynamic team in Northampton as a Depot Coordinator, where you'll thrive in a supportive and fast-paced logistics environment. We pride ourselves on fostering a culture of growth and development, offering comprehensive benefits including enhanced annual leave, a robust pension scheme, and access to a prestigious rewards portal. With opportunities for career advancement and a commitment to employee well-being through our Employee Assistance Programme, we are dedicated to making your experience both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Depot Coordinator in Telford
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to shine in front of the hiring team.
✨Tip Number 3
Dress the part! Make sure you’re dressed appropriately for the role you’re applying for. A smart appearance can make a great first impression and shows that you take the opportunity seriously.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Depot Coordinator in Telford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Depot Coordinator role. Highlight your experience in employee administration and vendor management, as these are key aspects of the job. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive attitude and organisational skills. Let us know why you're excited about the role and how you can contribute to our Operations Management team.
Showcase Relevant Experience:When filling out your application, be sure to highlight any relevant experience with time & attendance systems or payroll processes. We love seeing candidates who have hands-on experience that aligns with our needs!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward!
How to prepare for a job interview at Whistl
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Depot Coordinator. Familiarise yourself with employee administration, vendor management, and operational processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise and meet tight deadlines, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Brush Up on Communication
As the first point of contact, effective communication is key. Practice articulating your thoughts clearly and concisely. Think about how you can build relationships at all levels and be prepared to share examples of how you've done this in previous roles.
✨Be Ready for Practical Questions
Expect questions related to time and attendance systems, payroll, and employee administration. Brush up on your knowledge of tools like HeRo or Kronos, and be prepared to discuss how you've used similar systems in the past. This will show that you have the technical know-how needed for the job.
