At a Glance
- Tasks: Support operations by managing employee admin, payroll, and vendor relations in a fast-paced environment.
- Company: Join a leading logistics company with a focus on teamwork and efficiency.
- Benefits: Enjoy enhanced annual leave, pension plans, health cash plans, and career development opportunities.
- Other info: Potential for permanent position after a 6-month contract in a dynamic work setting.
- Why this job: Be the go-to person on-site, making a real difference in employee engagement and operational success.
- Qualifications: Strong communication skills, attention to detail, and experience in admin roles are essential.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration. This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes. You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives. The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment.
Key Responsibilities
- Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required.
- Support onboarding of new employees and manage payroll-related changes via HeRo.
- Complete Right to Work checks and maintain legal compliance.
- Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems.
- Collate and verify worked hours, producing daily/weekly reports for payroll and agency management.
- Support operational reporting, investigations, disciplinary meetings, and employee forums.
- Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings.
- Order and control office supplies and consumables, checking and signing off on deliveries.
- Liaise with operations and agency providers to coordinate staffing and manage resources.
Benefits
- Annual leave enhanced with long service.
- Company Pension.
- Long service rewards: both financial and leave-based.
- Health cash plan.
- Life assurance scheme.
- Critical Illness cover.
- Access to our prestige benefits and rewards portal.
- Career development opportunities.
- Access to a well-established Employee Assistance Programme provider.
- And other excellent benefits you'd expect from a market leader.
Requirements
- Confident verbal and written communication; able to build relationships at all levels.
- Proactive, hands-on, with a can-do attitude and high attention to detail.
- Ability to work independently and escalate issues appropriately.
- Strong organisational skills to prioritise and meet tight deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent).
- Ability to handle confidential and sensitive information discreetly.
- Flexible, able to respond to the needs of a 24-hour operation.
Qualifications & Experience
- Experience in a similar operational or administrative role.
- Educated to GCSE level or equivalent.
- Experience with invoicing, payroll, and employee administration.
Desirable
- A driving licence and own transport are desirable for site visits.
Depot Coordinator in Stevenage employer: Whistl
Join our dynamic team in Northampton as a Depot Coordinator, where you'll thrive in a supportive and fast-paced logistics environment. We pride ourselves on fostering a culture of growth and development, offering comprehensive benefits including enhanced annual leave, a robust pension scheme, and access to a prestigious rewards portal. With opportunities for career advancement and a commitment to employee well-being through our Employee Assistance Programme, we are dedicated to making your experience both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Depot Coordinator in Stevenage
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to shine in front of the hiring team.
✨Tip Number 3
Dress the part! Make sure you’re dressed appropriately for the role you’re applying for. A smart appearance can make a great first impression and shows that you take the opportunity seriously.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Depot Coordinator in Stevenage
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Depot Coordinator role. Highlight your organisational skills, attention to detail, and any relevant experience in employee administration or vendor management.
Craft a Compelling Cover Letter:Use your cover letter to showcase your proactive attitude and hands-on approach. Mention specific examples of how you've successfully managed operational processes or supported payroll in previous roles to grab our attention.
Show Off Your Communication Skills:Since this role involves being the first point of contact, it's crucial to demonstrate your confident verbal and written communication skills. Make sure your application is clear, concise, and free of errors to reflect your professionalism.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s the quickest way for us to receive your application and start the conversation about your future with StudySmarter!
How to prepare for a job interview at Whistl
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Depot Coordinator role. Familiarise yourself with the key responsibilities like employee administration and vendor management. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be ready to share examples of how you've successfully managed multiple tasks or projects in the past. Think about specific situations where your attention to detail made a difference.
✨Prepare for Common Questions
Anticipate questions related to payroll management, time & attendance systems, and employee engagement initiatives. Practising your responses will help you feel more confident and articulate during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face, or how success is measured in this role. This shows your genuine interest and helps you assess if it’s the right fit for you.
