At a Glance
- Tasks: Support operations by managing payroll, onboarding, and employee engagement in a fast-paced environment.
- Company: Join a leading logistics company with a focus on teamwork and efficiency.
- Benefits: Enjoy enhanced annual leave, pension plans, and career development opportunities.
- Other info: Potential for permanent position after the 6-month contract.
- Why this job: Make a real impact while gaining valuable experience in HR and operations.
- Qualifications: Strong communication skills and experience in administrative roles are essential.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration. This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes. You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives. The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment.
Key Responsibilities
- Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required.
- Support onboarding of new employees and manage payroll-related changes via HeRo.
- Complete Right to Work checks and maintain legal compliance.
- Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems.
- Collate and verify worked hours, producing daily/weekly reports for payroll and agency management.
- Support operational reporting, investigations, disciplinary meetings, and employee forums.
- Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings.
- Order and control office supplies and consumables, checking and signing off on deliveries.
- Liaise with operations and agency providers to coordinate staffing and manage resources.
Benefits
- Annual leave enhanced with long service.
- Company Pension.
- Long service rewards – both financial and leave-based.
- Health cash plan.
- Life assurance scheme.
- Critical Illness cover.
- Access to our prestige benefits and rewards portal.
- Career development opportunities.
- Access to a well-established Employee Assistance Programme provider.
- Other excellent benefits you'd expect from a market leader.
Requirements
Required Knowledge & Skills
- Confident verbal and written communication; able to build relationships at all levels.
- Proactive, hands-on, with a can-do attitude and high attention to detail.
- Ability to work independently and escalate issues appropriately.
- Strong organisational skills to prioritise and meet tight deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent).
- Ability to handle confidential and sensitive information discreetly.
- Flexible, able to respond to the needs of a 24-hour operation.
Qualifications & Experience
- Experience in a similar operational or administrative role.
- Educated to GCSE level or equivalent.
- Experience with invoicing, payroll, and employee administration (desirable).
- A driving licence and own transport are desirable for site visits.
Onsite Operations Coordinator - Payroll & HR (6-Month) employer: Whistl
Join our dynamic team in Northampton as an Onsite Operations Coordinator, where you'll play a vital role in supporting our Operations Management team. We pride ourselves on fostering a collaborative work culture that values employee engagement and development, offering a range of benefits including enhanced annual leave, a company pension, and career growth opportunities. With a focus on maintaining high operational standards in a fast-paced logistics environment, this position provides the chance to make a meaningful impact while enjoying the support of a well-established Employee Assistance Programme.
StudySmarter Expert Advice🤫
We think this is how you could land Onsite Operations Coordinator - Payroll & HR (6-Month)
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role of Depot Coordinator, especially around employee administration and operational processes.
✨Tip Number 3
Be ready to showcase your organisational skills! Think of examples from your past experiences where you’ve successfully managed time and attendance records or supported payroll processes. Real-life stories can make a big impact!
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Onsite Operations Coordinator - Payroll & HR (6-Month)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the role of Depot Coordinator. Highlight your experience in employee administration, payroll, and any relevant operational roles to show us you’re the right fit.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your proactive attitude and organisational skills will benefit our Operations Management team.
Showcase Your Communication Skills:Since this role involves being the first point of contact, emphasise your confident verbal and written communication skills. Give examples of how you've built relationships in previous roles to demonstrate your ability to connect with others.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role!
How to prepare for a job interview at Whistl
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Onsite Operations Coordinator role. Familiarise yourself with employee administration, payroll processes, and time & attendance systems like HeRo. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss how you've managed multiple tasks in previous jobs. Think of specific examples where you prioritised effectively or streamlined processes. This will demonstrate your ability to thrive in a fast-paced logistics environment.
✨Communicate Like a Pro
As the first point of contact, excellent communication is key. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you successfully built relationships with colleagues or resolved conflicts, as this will highlight your interpersonal skills.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or specific challenges the Operations Management team faces. This shows that you're not just interested in the job, but also in how you can contribute to their success.
