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- Tasks: Support operations by managing employee admin, payroll, and vendor relations in a fast-paced environment.
- Company: Join a leading logistics company with a focus on teamwork and innovation.
- Benefits: Enjoy enhanced annual leave, pension, health plans, and career development opportunities.
- Why this job: Be the go-to person on-site, making a real difference in daily operations.
- Qualifications: Strong communication skills and experience in admin roles are essential.
- Other info: Potential for permanent position with excellent growth prospects.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration. This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes. You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives. The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment.
Responsibilities
- Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required.
- Support onboarding of new employees and manage payroll-related changes via HeRo.
- Complete Right to Work checks and maintain legal compliance.
- Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems.
- Collate and verify worked hours, producing daily/weekly reports for payroll and agency management.
- Support operational reporting, investigations, disciplinary meetings, and employee forums.
- Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings.
- Order and control office supplies and consumables, checking and signing off on deliveries.
- Liaise with operations and agency providers to coordinate staffing and manage resources.
Benefits
- Annual leave enhanced with long service.
- Company Pension.
- Long service rewards: both financial and leave-based.
- Health cash plan.
- Life assurance scheme.
- Critical Illness cover.
- Access to our prestige benefits and rewards portal.
- Career development opportunities.
- Access to a well-established Employee Assistance Programme provider.
- And other excellent benefits you'd expect from a market leader.
Requirements
- Confident verbal and written communication; able to build relationships at all levels.
- Proactive, hands-on, with a can-do attitude and high attention to detail.
- Ability to work independently and escalate issues appropriately.
- Strong organisational skills to prioritise and meet tight deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent).
- Ability to handle confidential and sensitive information discreetly.
- Flexible, able to respond to the needs of a 24-hour operation.
Qualifications & Experience
- Experience in a similar operational or administrative role.
- Educated to GCSE level or equivalent.
- Experience with invoicing, payroll, and employee administration.
Desirable
- A driving licence and own transport are desirable for site visits.
Depot Coordinator in Northampton employer: Whistl
Contact Detail:
Whistl Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Depot Coordinator in Northampton
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role of Depot Coordinator, especially your organisational skills and experience with payroll and employee administration.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and appropriate for the logistics environment. A smart outfit can boost your confidence and set a positive tone for the interview.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a great opportunity to reiterate why you’d be a fantastic fit for the Depot Coordinator position.
We think you need these skills to ace Depot Coordinator in Northampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant experience in employee administration or vendor management to catch our eye!
Craft a Compelling Cover Letter: Use your cover letter to showcase your proactive attitude and attention to detail. Share specific examples of how you've successfully managed operational processes or supported teams in the past – we love hearing about your hands-on experience!
Show Off Your Communication Skills: Since this role involves being the first point of contact, it's crucial to demonstrate your confident verbal and written communication skills. Make sure your application is clear, concise, and free of errors to reflect your professionalism.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to keep track of your application status. Plus, we can’t wait to see what you bring to the table!
How to prepare for a job interview at Whistl
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Depot Coordinator role. Familiarise yourself with the responsibilities listed in the job description, especially around employee administration and vendor management. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
As a Depot Coordinator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting how your organisational skills led to positive outcomes.
✨Brush Up on Your Tech Skills
Since proficiency in Microsoft Office and time & attendance systems is crucial, make sure you're comfortable discussing your experience with these tools. If you’ve used specific systems like HeRo or Kronos, be ready to share how you utilised them effectively in previous roles.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the team dynamics, the challenges they face in operations, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.