At a Glance
- Tasks: Support operations by managing employee admin, payroll, and vendor relations in a fast-paced environment.
- Company: Join a leading logistics company with a focus on teamwork and efficiency.
- Benefits: Enjoy competitive leave, pension plans, health cash plans, and career development opportunities.
- Other info: Potential for permanent position after a 6-month contract in a dynamic workplace.
- Why this job: Be the go-to person on-site, making a real difference in daily operations.
- Qualifications: Strong communication skills and experience in admin roles are essential.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration. This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes. You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives. The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment.
Key Responsibilities
- Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required.
- Support onboarding of new employees and manage payroll-related changes via HeRo.
- Complete Right to Work checks and maintain legal compliance.
- Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems.
- Collate and verify worked hours, producing daily/weekly reports for payroll and agency management.
- Support operational reporting, investigations, disciplinary meetings, and employee forums.
- Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings.
- Order and control office supplies and consumables, checking and signing off on deliveries.
- Liaise with operations and agency providers to coordinate staffing and manage resources.
Benefits
- Annual leave enhanced with long service.
- Company Pension.
- Long service rewards: both financial and leave-based.
- Health cash plan.
- Life assurance scheme.
- Critical Illness cover.
- Access to our prestige benefits and rewards portal.
- Career development opportunities.
- Access to a well-established Employee Assistance Programme provider.
- And other excellent benefits you'd expect from a market leader.
Requirements
- Confident verbal and written communication; able to build relationships at all levels.
- Proactive, hands-on, with a can-do attitude and high attention to detail.
- Ability to work independently and escalate issues appropriately.
- Strong organisational skills to prioritise and meet tight deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent).
- Ability to handle confidential and sensitive information discreetly.
- Flexible, able to respond to the needs of a 24-hour operation.
Qualifications & Experience
- Experience in a similar operational or administrative role.
- Educated to GCSE level or equivalent.
- Experience with invoicing, payroll, and employee administration.
Desirable
- A driving licence and own transport are desirable for site visits.
Depot Coordinator in Newport employer: Whistl
Join our dynamic team in Northampton as a Depot Coordinator, where you'll thrive in a supportive and fast-paced logistics environment. We pride ourselves on fostering a collaborative work culture that values employee engagement and development, offering a range of benefits including enhanced annual leave, a comprehensive pension scheme, and career growth opportunities. With a focus on employee well-being and a commitment to excellence, we provide the ideal setting for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Depot Coordinator in Newport
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your experience and how it relates to the Depot Coordinator role.
✨Tip Number 3
Show off your organisational skills! During the interview, share specific examples of how you've successfully managed time and attendance records or handled payroll-related tasks in the past. This will demonstrate your hands-on experience and proactive approach.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the position and keep you top of mind for the hiring team.
We think you need these skills to ace Depot Coordinator in Newport
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Depot Coordinator role. Highlight your experience in employee administration and vendor management, as these are key aspects of the job. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive attitude and organisational skills. Let us know why you're excited about the role and how you can contribute to our Operations Management team.
Showcase Relevant Experience:When filling out your application, be sure to highlight any relevant experience with time & attendance systems or payroll processes. We love seeing candidates who have hands-on experience that aligns with our needs!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward!
How to prepare for a job interview at Whistl
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Depot Coordinator role. Familiarise yourself with the key responsibilities like employee administration and vendor management. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be ready to share examples of how you've successfully managed multiple tasks or projects in the past. Think about specific situations where your attention to detail made a difference.
✨Prepare for Common Questions
Anticipate questions related to payroll management, time & attendance systems, and employee engagement initiatives. Practising your responses will help you feel more confident and articulate during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face, or how success is measured in this role. This shows your genuine interest and helps you assess if it’s the right fit for you.
