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- Tasks: Support operations by managing employee admin, payroll, and vendor relations in a fast-paced environment.
- Company: Join a leading logistics company with a focus on teamwork and efficiency.
- Benefits: Enjoy competitive leave, pension plans, health cash plans, and career development opportunities.
- Why this job: Be the go-to person on-site, making a real difference in daily operations.
- Qualifications: Strong communication skills and experience in admin roles are essential.
- Other info: Potential for permanent position and excellent growth opportunities in a dynamic setting.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration. This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes. You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives. The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment.
Key Responsibilities
- Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required.
- Support onboarding of new employees and manage payroll-related changes via HeRo.
- Complete Right to Work checks and maintain legal compliance.
- Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems.
- Collate and verify worked hours, producing daily/weekly reports for payroll and agency management.
- Support operational reporting, investigations, disciplinary meetings, and employee forums.
- Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings.
- Order and control office supplies and consumables, checking and signing off on deliveries.
- Liaise with operations and agency providers to coordinate staffing and manage resources.
Benefits
- Annual leave enhanced with long service.
- Company Pension.
- Long service rewards: both financial and leave-based.
- Health cash plan.
- Life assurance scheme.
- Critical Illness cover.
- Access to our prestige benefits and rewards portal.
- Career development opportunities.
- Access to a well-established Employee Assistance Programme provider.
- And other excellent benefits you'd expect from a market leader.
Requirements
Required Knowledge & Skills
- Confident verbal and written communication; able to build relationships at all levels.
- Proactive, hands-on, with a can-do attitude and high attention to detail.
- Ability to work independently and escalate issues appropriately.
- Strong organisational skills to prioritise and meet tight deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent).
- Ability to handle confidential and sensitive information discreetly.
- Flexible, able to respond to the needs of a 24-hour operation.
Qualifications & Experience
- Experience in a similar operational or administrative role.
- Educated to GCSE level or equivalent.
- Experience with invoicing, payroll, and employee administration.
Desirable
- A driving licence and own transport are desirable for site visits.
Depot Coordinator in Moulton employer: Whistl
Contact Detail:
Whistl Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Depot Coordinator in Moulton
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role of Depot Coordinator, especially your organisational skills and experience with payroll and employee administration.
✨Tip Number 3
Be ready to showcase your proactive attitude! During the interview, share examples of how you've taken initiative in past roles. This is key for a hands-on position like this one, where you'll need to manage various tasks efficiently.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the role and keep you top of mind for the hiring team.
We think you need these skills to ace Depot Coordinator in Moulton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Depot Coordinator role. Highlight your organisational skills, attention to detail, and any relevant experience in employee administration or vendor management.
Craft a Compelling Cover Letter: Use your cover letter to showcase your proactive attitude and hands-on approach. Mention specific examples of how you've successfully managed operational processes or supported teams in previous roles.
Showcase Your Communication Skills: Since this role involves being the first point of contact, emphasise your confident verbal and written communication skills. Share instances where you’ve built relationships or resolved issues effectively.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of success. It’s the quickest way for us to receive your application and get to know you better!
How to prepare for a job interview at Whistl
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Depot Coordinator. Familiarise yourself with employee administration, vendor management, and operational processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise and meet tight deadlines, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Brush Up on Communication Skills
As the first point of contact, effective communication is key. Practice articulating your thoughts clearly and concisely. Think about how you can build relationships at all levels and be prepared to share examples of how you've done this in previous roles.
✨Be Ready for Practical Scenarios
Expect situational questions that assess your problem-solving abilities. Prepare for scenarios related to payroll changes, attendance records, or handling confidential information. Think through how you would approach these situations and be ready to explain your thought process during the interview.