At a Glance
- Tasks: Support operations by managing employee admin, payroll, and vendor relations in a fast-paced environment.
- Company: Join a leading logistics company with a focus on teamwork and efficiency.
- Benefits: Enjoy competitive annual leave, pension, health plans, and career development opportunities.
- Other info: Potential for permanent position after a 6-month contract in a dynamic workplace.
- Why this job: Be the go-to person on-site, making a real difference in daily operations.
- Qualifications: Strong communication skills and experience in admin roles are essential.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration. This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes. You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives. The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment.
Key Responsibilities
- Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required.
- Support onboarding of new employees and manage payroll-related changes via HeRo.
- Complete Right to Work checks and maintain legal compliance.
- Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems.
- Collate and verify worked hours, producing daily/weekly reports for payroll and agency management.
- Support operational reporting, investigations, disciplinary meetings, and employee forums.
- Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings.
- Order and control office supplies and consumables, checking and signing off on deliveries.
- Liaise with operations and agency providers to coordinate staffing and manage resources.
Benefits
- Annual leave enhanced with long service.
- Company Pension.
- Long service rewards: both financial and leave-based.
- Health cash plan.
- Life assurance scheme.
- Critical Illness cover.
- Access to our prestige benefits and rewards portal.
- Career development opportunities.
- Access to a well-established Employee Assistance Programme provider.
- And other excellent benefits you'd expect from a market leader.
Required Knowledge & Skills
- Confident verbal and written communication; able to build relationships at all levels.
- Proactive, hands-on, with a can-do attitude and high attention to detail.
- Ability to work independently and escalate issues appropriately.
- Strong organisational skills to prioritise and meet tight deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent).
- Ability to handle confidential and sensitive information discreetly.
- Flexible, able to respond to the needs of a 24-hour operation.
Qualifications & Experience
- Experience in a similar operational or administrative role.
- Educated to GCSE level or equivalent.
- Experience with invoicing, payroll, and employee administration.
Desirable
- A driving licence and own transport are desirable for site visits.
Depot Coordinator in Kempston employer: Whistl
Join our dynamic team as a Depot Coordinator in Northampton, where we prioritise employee growth and engagement in a fast-paced logistics environment. We offer a supportive work culture with comprehensive benefits, including enhanced annual leave, a company pension, and career development opportunities, ensuring that you feel valued and empowered in your role. With a focus on collaboration and innovation, this is an excellent opportunity to make a meaningful impact while enjoying the perks of working for a market leader.
StudySmarter Expert Advice🤫
We think this is how you could land Depot Coordinator in Kempston
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role of Depot Coordinator, especially your organisational skills and proactive attitude.
✨Tip Number 3
Be ready to showcase your experience! Think of specific examples from your past roles that highlight your ability to manage time and attendance records, support payroll, and handle employee administration. Real-life stories resonate well!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the Depot Coordinator position.
We think you need these skills to ace Depot Coordinator in Kempston
Some tips for your application 🫡
Read the Job Description Thoroughly:Before you start your application, make sure to read through the job description carefully. It’s packed with details about what we’re looking for in a Depot Coordinator, so understanding these points will help you tailor your CV and cover letter effectively.
Show Off Your Skills:When writing your application, highlight your relevant skills and experiences that match the role. We want to see how your proactive attitude and organisational skills can contribute to our Operations Management team, so don’t hold back!
Be Clear and Concise:Keep your CV and cover letter clear and to the point. Use bullet points where possible to make it easy for us to see your qualifications at a glance. Remember, we appreciate high attention to detail, so make sure there are no typos or errors!
Apply Through Our Website:Once you’ve polished your application, make sure to apply through our website using the application button. This ensures your application goes directly to us, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Whistl
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Depot Coordinator. Familiarise yourself with employee administration, vendor management, and operational processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise and meet tight deadlines, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Brush Up on Your Tech Skills
Proficiency in Microsoft Office and time & attendance systems is key for this position. Before the interview, ensure you're comfortable discussing your experience with these tools. If you’ve used specific systems like HeRo or Kronos, be prepared to share how you utilised them effectively.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and what success looks like in this role. This not only shows your interest but also helps you gauge if the company is the right fit for you.
