At a Glance
- Tasks: Support operations by managing employee admin, payroll, and vendor relations in a fast-paced environment.
- Company: Join a leading logistics company with a focus on teamwork and efficiency.
- Benefits: Enjoy enhanced annual leave, pension plans, health cash plans, and career development opportunities.
- Other info: Potential for permanent position and excellent growth opportunities await you.
- Why this job: Be the go-to person on-site, making a real difference in daily operations.
- Qualifications: Strong communication skills and experience in admin roles are essential.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration. This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes. You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives. The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment.
Key Responsibilities
- Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required.
- Support onboarding of new employees and manage payroll-related changes via HeRo.
- Complete Right to Work checks and maintain legal compliance.
- Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems.
- Collate and verify worked hours, producing daily/weekly reports for payroll and agency management.
- Support operational reporting, investigations, disciplinary meetings, and employee forums.
- Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings.
- Order and control office supplies and consumables, checking and signing off on deliveries.
- Liaise with operations and agency providers to coordinate staffing and manage resources.
Benefits
- Annual leave enhanced with long service.
- Company Pension.
- Long service rewards: both financial and leave-based.
- Health cash plan.
- Life assurance scheme.
- Critical Illness cover.
- Access to our prestige benefits and rewards portal.
- Career development opportunities.
- Access to a well-established Employee Assistance Programme provider.
- And other excellent benefits you'd expect from a market leader.
Requirements
- Confident verbal and written communication; able to build relationships at all levels.
- Proactive, hands-on, with a can-do attitude and high attention to detail.
- Ability to work independently and escalate issues appropriately.
- Strong organisational skills to prioritise and meet tight deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent).
- Ability to handle confidential and sensitive information discreetly.
- Flexible, able to respond to the needs of a 24-hour operation.
Qualifications & Experience
- Experience in a similar operational or administrative role.
- Educated to GCSE level or equivalent.
- Experience with invoicing, payroll, and employee administration.
Desirable
- A driving licence and own transport are desirable for site visits.
Depot Coordinator in Bedford employer: Whistl
Join our dynamic team in Northampton as a Depot Coordinator, where you'll thrive in a supportive and fast-paced logistics environment. We pride ourselves on fostering a culture of growth and development, offering comprehensive benefits including enhanced annual leave, a robust pension scheme, and access to a prestigious rewards portal. With opportunities for career advancement and a commitment to employee well-being through our Employee Assistance Programme, we are dedicated to making your experience both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Depot Coordinator in Bedford
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your experience and how it relates to the Depot Coordinator role.
✨Tip Number 3
Show off your organisational skills! During the interview, share specific examples of how you've managed time and attendance records or handled payroll-related tasks in the past. This will demonstrate your hands-on experience and proactive approach.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the position and keep you top of mind for the hiring team.
We think you need these skills to ace Depot Coordinator in Bedford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Depot Coordinator role. Highlight your organisational skills, attention to detail, and any relevant experience in employee administration or vendor management.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive attitude and how you can contribute to our Operations Management team. Don’t forget to mention your experience with time & attendance systems!
Show Off Your Communication Skills:Since this role involves being the first point of contact, emphasise your confident verbal and written communication skills. Give examples of how you've built relationships in previous roles to demonstrate your ability to connect with others.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be one step closer to joining our fantastic team in Northampton!
How to prepare for a job interview at Whistl
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Depot Coordinator role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Show Off Your Organisational Skills
As a Depot Coordinator, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your ability to prioritise and meet tight deadlines, as this will demonstrate that you can handle the fast-paced logistics environment.
✨Practice Your Communication Skills
Since the role involves being the first point of contact for various stakeholders, practice your verbal and written communication skills. Think of scenarios where you’ve built relationships or resolved conflicts, and be ready to discuss these during the interview. Clear communication is key!
✨Be Ready for Practical Questions
Expect questions related to time and attendance systems, payroll processes, and employee administration. Brush up on your knowledge of tools like HeRo or similar systems. Being able to discuss your experience with these systems will show that you’re prepared for the hands-on nature of the role.
