At a Glance
- Tasks: Support operations by managing employee admin, payroll, and vendor relations in a fast-paced environment.
- Company: Join a leading logistics company with a focus on teamwork and efficiency.
- Benefits: Enjoy enhanced annual leave, pension, health plans, and career development opportunities.
- Other info: Potential for permanent position after a 6-month contract.
- Why this job: Gain hands-on experience and make a real impact in a dynamic logistics setting.
- Qualifications: Strong communication skills and experience in admin roles are essential.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration. This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes. You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives. The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment.
About the Role – Key Responsibilities
- Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required.
- Support onboarding of new employees and manage payroll-related changes via HeRo.
- Complete Right to Work checks and maintain legal compliance.
- Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems.
- Collate and verify worked hours, producing daily/weekly reports for payroll and agency management.
- Support operational reporting, investigations, disciplinary meetings, and employee forums.
- Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings.
- Order and control office supplies and consumables, checking and signing off on deliveries.
- Liaise with operations and agency providers to coordinate staffing and manage resources.
Benefits
- Annual leave enhanced with long service.
- Company Pension.
- Long service rewards: both financial and leave-based.
- Health cash plan.
- Life assurance scheme.
- Critical Illness cover.
- Access to our prestige benefits and rewards portal.
- Career development opportunities.
- Access to a well-established Employee Assistance Programme provider.
- Other excellent benefits expected from a market leader.
Required Knowledge & Skills
- Confident verbal and written communication; able to build relationships at all levels.
- Proactive, hands-on, with a can-do attitude and high attention to detail.
- Ability to work independently and escalates issues appropriately.
- Strong organisational skills to prioritise and meet tight deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent).
- Ability to handle confidential and sensitive information discreetly.
- Flexible, able to respond to the needs of a 24-hour operation.
Qualifications & Experience
- Experience in a similar operational or administrative role.
- Educated to GCSE level or equivalent.
- Experience with invoicing, payroll, and employee administration (desirable).
- A driving licence and own transport are desirable for site visits.
Depot Coordinator in Bedford employer: Whistl UK Ltd
Join our dynamic team in Northampton as a Depot Coordinator, where you'll play a vital role in supporting our Operations Management team within a fast-paced logistics environment. We pride ourselves on fostering a collaborative work culture that values employee engagement and development, offering a range of benefits including enhanced annual leave, a company pension, and career growth opportunities. With a focus on employee well-being and a commitment to excellence, we provide a rewarding workplace for those seeking meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Depot Coordinator in Bedford
✨Tip Number 1
Network like a pro! Reach out to people in the logistics industry, especially those who work at companies you're interested in. A friendly chat can open doors and give you insider info on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know what they do and how you can contribute as a Depot Coordinator. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your communication skills! As the first point of contact, being confident and clear is key. Try mock interviews with friends or family to get comfortable talking about your experience and skills.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Depot Coordinator in Bedford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Depot Coordinator role. Highlight your organisational skills, attention to detail, and any relevant experience in employee administration or vendor management.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive attitude and how you can contribute to our Operations Management team. Don’t forget to mention your familiarity with time & attendance systems!
Show Off Your Communication Skills:Since this role involves being the first point of contact, emphasise your confident verbal and written communication skills. Share examples of how you've built relationships in previous roles to demonstrate your ability to connect with others.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of success. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Whistl UK Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Depot Coordinator. Familiarise yourself with employee administration, vendor management, and operational processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and meet tight deadlines, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Effectively
As the first point of contact, effective communication is key. Practice articulating your thoughts clearly and concisely. Think about how you can build relationships at all levels and be prepared to share examples of how you've done this in previous roles.
✨Be Proactive and Positive
Adopt a proactive mindset during the interview. Employers love candidates who take initiative and have a can-do attitude. Share instances where you've gone above and beyond in your previous jobs, and express your enthusiasm for contributing positively to the team and the company culture.
