We're looking for a highly organised and proactive Depot Coordinator to support the smooth day-to-day running of our busy operation in Lutterworth. Acting as a key link between employees, managers, agency partners, and external suppliers, you'll provide essential administrative support that helps keep our site running efficiently. This is a varied role offering exposure to people administration, payroll support, resource planning, reporting, employee engagement, and site coordination within a fast-paced logistics environment.
As Depot Coordinator, you will:
- Support employee lifecycle administration, including onboarding, job changes, absence management, and leavers.
- Complete Right to Work checks and maintain accurate employee records.
- Record and monitor attendance, holidays, sickness, overtime, and worked hours using HR and Time & Attendance systems.
- Produce daily and weekly reports relating to staffing and operational performance.
- Liaise with agency providers to coordinate labour requirements.
- Support investigations, disciplinary meetings, and employee engagement activities through note-taking and administration.
- Manage reception and visitor processes, meeting room bookings, and site communications.
- Order and control office supplies and operational consumables.
- Support resource planning and general site administration activities. Previous experience in an administrative, depot, operations, HR, or logistics support role.
- Strong organisational skills with the ability to manage multiple priorities and deadlines.
- Excellent attention to detail and a commitment to accuracy.
- Confident communicator who can build relationships at all levels.
- Ability to handle confidential information professionally.
- Strong IT skills, including Microsoft Office applications.
- Experience using HR, payroll, or Time & Attendance systems such as Kronos, UKG, HeRo, iTrent, or similar.
- GCSEs (or equivalent) and ideally a minimum of two years' experience in a similar role. 23 days' annual leave
- Company Pension
- Long service rewards: both financial and leave-based.
- Health cash plan.
- Life assurance scheme.
- Critical Illness cover
- Access to our prestige benefits and rewards portal.
- Career development opportunities.
- Access to a well-established Employee Assistance Programme provider.
- And other excellent benefits you'd expect from a market leader., 40 Hours per week, any 5 over 7 days
- This role supports a 24-hour operation, so flexibility around working hours may be required.
- Travel to other Whistl sites may occasionally be necessary.
- A driving licence and access to your own transport would be advantageous.
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Depot Coordinator in Northampton employer: Whistl Ltd
Whistl Ltd is an exceptional employer located in the picturesque town of Marlow, Buckinghamshire, offering a dynamic work environment that prioritises collaboration and customer satisfaction. Employees benefit from a supportive culture that encourages professional growth through ongoing training and development opportunities, making it an ideal place for those seeking meaningful and rewarding careers in client-focused roles. With a commitment to excellence and a strong emphasis on teamwork, Whistl Ltd stands out as a great choice for individuals looking to make a real impact in their work.
