Production Coordinator - eSport in London

Whisper is a leading global production company, specialising in sports, unscripted and branded entertainment. Our diverse team of over 270 team members work in offices across the UK and beyond, producing top-level sports such as Formula One, UEFA, Wimbledon, and The Paralympics, as well as branded content, prime-time documentaries and entertainment quiz shows for a raft of broadcasters. In 2023, Whisper won a BAFTA and was nominated for an International EMMY. It is co-owned by Sony Pictures Television and is a seven-time Broadcast Best Places to Work.

We are looking for an experienced Production Coordinator to join our busy eSports team to work across all the live events on our slate. The role would suit an experienced Production Coordinator who thrives working in a fast-paced team. The role will include coordinating complex shoots both in the UK and internationally and booking travel for large teams. Live event and OB experience essential, as is a great working knowledge of rights & music clearance; post production paperwork & archive clearance.

Whisper is proud to be an equal opportunity employer. We welcome and encourage applications from candidates of all backgrounds, communities, and lived experiences. We are committed to creating an inclusive environment where everyone feels valued and supported.

• Provide direct support to the Production Manager and wider team, ensuring clear communication of key production information across all departments, crew, and talent.
• Organise call sheets and book travel for production, crew, contributors, and talent both in the UK and internationally.
• Create and maintain detailed production schedules across pre-production, live event/shoot, and post-production phases.
• Negotiate rates with external suppliers and crew.
• Coordinate and deliver a range of production elements across locations, studios, and OBs.
• Support the Production Manager with budget tracking, including raising purchase orders, processing expenses, reconciling petty cash, monitoring spend, and liaising with the finance team where appropriate.
• Understanding of music reporting requirements and ensuring accurate cue sheets are maintained and submitted.
• Assist Producers with archive and clip clearance processes, ensuring all material is cleared for use and properly documented.
• Understanding knowledge of Health and Safety policies.
• Assist with completing the Albert Carbon Calculator, tracking data accurately (travel, catering, power, materials) and supporting sustainable production practices.

Please note that responsibilities may be amended, added to, or removed to reflect the changing needs of the production or organisation.

• At least two years of Production Coordinator experience in a broadcast environment.
• Live event and OB experience are essential.
• Comfortable working in a busy, ever-changing environment.
• Experience of dealing with logistics both in the UK and internationally, including visa applications and carnets.
• Good communication skills and an aptitude to learn new tasks, as well as a strong team ethic.
• Excellent organisational and time management skills.
• Familiarity with broadcast production workflows & basic technical understanding.
• Basic Budgeting Skills.
• Proficiency in Microsoft Office and production management tools.
• The ability to prioritise tasks and work under pressure.
• Ability to work effectively with others, manage relationships in a diverse team and promote a positive work ethic.
• Ability to work on your own initiative and ability to refer up when necessary.
• Excellent attention to detail and ability to react quickly to project changes.
• Flexibility and adaptability to changing workloads and new systems.