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- Tasks: Lead and manage high-profile B2B events, ensuring seamless execution and exceptional experiences.
- Company: Join Kisaco Research, a fast-growing company connecting bright minds through innovative events.
- Benefits: Hands-on training, personal learning budget, and clear career progression opportunities.
- Other info: Dynamic role with international travel and ambitious growth plans.
- Why this job: Make a real impact in the events industry while collaborating with top professionals.
- Qualifications: Experience in event management and strong organisational skills required.
The predicted salary is between 35000 - 45000 £ per year.
Ready to progress your career in Events, with a fast-growing, purpose-driven company? At Kisaco Research, we connect the world’s brightest minds through world-class B2B conferences and exhibitions in future-focused industries like AI, Healthcare, Beauty, and Sustainability.
Why Join Us?
- Deliver world-class events: Lead the end-to-end management of high-profile conferences and expos that bring together Fortune 500s, scale-ups, and investors.
- Drive real impact: Shape the delegate and sponsor experience, ensuring our events run seamlessly and create lasting value for participants.
- Sharpen your expertise: Access hands-on training, coaching, and a personal learning budget to stay at the cutting edge of event operations and strategy.
- Collaborate & innovate: Partner with content, marketing, and commercial teams to design events that exceed expectations.
- Grow with us: Join a company with ambitious expansion plans and a clear career path for senior event leaders.
Role Overview
The Events Operations Manager is responsible for the organisation and operational aspects of running a series of global B2B events across a range of industries. The forums usually consist of a conference with sponsors and can range in size up to 1,000 attendees. The Events Operations Manager will be required to work with a proactive attitude and take on full responsibility for the delivery of the events, including a strict control of the event budget. They will be expected to offer solutions to any problems that occur within the business to deliver successful events. Some international travel can be expected.
Key Job Responsibilities
- To deliver and project manage all logistical aspects of our events including:
- On-site delivery and management
- Speaker management & liaison
- Sponsor management & liaison
- Venue liaison
- Delegate communications and customer service
- Creation of event documentation
- Management of suppliers
- Cost reconciliation & budget management
- Liaison with cross-functional team: production, marketing and sponsorship/sales
- Consistently come under budget
- Following a hand-over brief from the Event Producer contact all speakers
- Book accommodation and arrange travel (where necessary and agreed with producer)
- Compile and send out speaker logistical information
- Collate biographies for marketing collateral and chairperson
- Manage speaker expenses and costs (where necessary and agreed with producer)
- Co-ordination and collection of speaker presentations pre-conference
- Maintain regular contact with speakers to provide relevant updates and information as required
- Inform producer and Chairperson of any changes to programme including speaker drop-outs / replacements
- Planning of menus & room set up
- Liaise with venue re: catering numbers
- Fulfilment of Health & Safety requirements
- Booking, briefing and managing event suppliers such as Audio Visual / Graphics / Catering / stand builders etc
- Organisation of signage and all event documentation
- Arrange creation, printing and delivery of any Conference Documentation
- To ensure the fulfilment of all supplier requirements onsite
- Ensure attendee lists, delegate and speaker badges are complete and accurate
- Regularly monitor and liaise with Conference Producers and Sales Managers regarding guests, speakers, sponsors and other attendees
- Badge preparation and creation
- Ensure all equipment, signage and documentation is dispatched safely and securely to the venue and back
- Compile and distribute evaluation forms
- On-site preparation for conference
- Managing and overseeing all Health and Safety requirements and making contingency plans
- Ensure all A/V equipment is in place
- Quality control checks on all aspects inc. venue, room set up AV & catering
- Registration of delegates and speakers
- Liaison with suppliers e.g. AV, venue, caterers, printers
- Ensure presentations run to time
- Distribute and collect evaluation forms
- Note delegate attendance and create on-site attendance list
- Ensure delegate list and conference documentation is stored securely
- Manage and collate event evaluations and appropriate distribution
- Make payments where necessary and manage invoices
- Update documentation where required
- Uploading of supplementary documentation on the websites
- Create wash up report
- Planning, monitoring and reconciliation of all financials relating to the event
- Be involved and advise on cost savings during budget set up and sign off
- Look at the overall cost spend in the budget and advise on cost savings and doing things ‘differently’
Event Operations Manager in London employer: WHIS (Women's Health Innovation Summit)
Contact Detail:
WHIS (Women's Health Innovation Summit) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Operations Manager in London
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, and conferences to connect with people in the events sector. You never know who might have a lead on your dream job!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past event management experiences. Include photos, testimonials, and any metrics that highlight your success. This will make you stand out when chatting with potential employers.
✨Tip Number 3
Be proactive! If you see a company you love, reach out directly even if they’re not hiring. Express your passion for their events and how you can contribute. It shows initiative and could lead to opportunities down the line.
✨Tip Number 4
Apply through our website! We’ve got loads of exciting roles at Kisaco Research, and applying directly gives you a better chance to showcase your enthusiasm for our mission in the events space.
We think you need these skills to ace Event Operations Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Event Operations Manager role. Highlight your experience in managing events, budget control, and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about events and how your background aligns with our mission at Kisaco Research. Be genuine and let your personality come through!
Showcase Your Problem-Solving Skills: In the events world, things don’t always go as planned. Share examples in your application of how you've tackled challenges in past roles. We love candidates who can think on their feet and offer solutions!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at WHIS (Women's Health Innovation Summit)
✨Know Your Events Inside Out
Before the interview, dive deep into Kisaco Research's past events. Familiarise yourself with their themes, target audiences, and any notable speakers or sponsors. This will not only show your genuine interest but also help you discuss how your experience aligns with their event goals.
✨Showcase Your Problem-Solving Skills
As an Event Operations Manager, you'll face challenges on the job. Prepare examples of past situations where you successfully resolved issues during events. Highlight your proactive attitude and ability to think on your feet, as this is crucial for delivering seamless experiences.
✨Budget Management is Key
Since budget control is a significant part of the role, be ready to discuss your experience with financial management. Bring specific examples of how you've managed budgets in previous roles, including any cost-saving strategies you implemented that led to successful events.
✨Collaboration is Essential
Kisaco Research values teamwork across various departments. Prepare to talk about your experience working with cross-functional teams, such as marketing and production. Share how you’ve collaborated to create successful events and how you can bring that collaborative spirit to their team.