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- Tasks: Manage the office and reception, ensuring a welcoming environment for our chauffeurs.
- Company: Wheely, a premium ride-hailing service redefining luxury transport.
- Benefits: Competitive salary, flexible hours, stock options, and great perks.
- Why this job: Join a fast-growing company and make a real impact on our operations.
- Qualifications: 1+ years in a premium front-of-house role and strong communication skills.
- Other info: Dynamic work environment with opportunities for professional development.
The predicted salary is between 27000 - 30000 £ per year.
About Wheely
Wheely is a high-end ride-hailing service redefining premium transportation across major cities in Europe and the Middle East. We combine technology with the art of five-star chauffeuring to deliver a consistently exceptional experience. As a profitable, fast-growing scale-up with $43M raised, we are expanding rapidly across EMEA and the US. We are adding exceptional talent to drive our next phase of growth.
At Wheely, the Academy is where we set the gold standard for our chauffeur service. As our Office Coordinator, you are the first person our chauffeurs see and the person responsible for keeping our London HQ operating at our standards. This is a role for someone who takes pride in the details. You will balance hospitality for our chauffeurs with the hands-on responsibility of managing the office, ensuring the space is immaculate and our supplies are always fully stocked.
Responsibilities
- Manage office reception desk, acting as the first point of contact for chauffeurs
- Facilitate amenity distribution among our Chauffeurs
- Responsible for how the office looks and feels. You will make sure the academy and the office are maintained based on our strict presentation standards
- You will also take full ownership of our academy and office inventory, making sure everything from office essentials to chauffeur amenities are organised and perfectly stocked at all times
Our ideal candidate
- 1+ Years in Premium Front of House: Direct experience in a reception or concierge role within a premium setting
- Proven experience coordinating office operations, including managing vendors, facility maintenance, and supply inventory
- Ability to prioritise multiple tasks effectively in a dynamic work environment
- Flexibility in adjusting to changes in priorities, assignments, and work environments
- Exceptional communication skills with a focus on clarity, structure, and ownership
- Comfortable using basic software and tools relevant to the role (Google Suite, Notion, Intercom)
- Availability to work at the office five days a week
What we offer
Wheely expects the very best from our people, both on the road and in the office. In return, employees enjoy flexible working hours, stock options and an exceptional range of perks and benefits.
- Competitive salary of £27,000 — £30,000/year gross (depending on the successful applicant's level) and equity package
- Private Medical Insurance
- Dental Insurance
- Life and critical illness insurance
- Monthly credit for Wheely journeys
- Lunch allowance
- Cycle to work scheme
- Professional development subsidies
- Best-in-class equipment
- Free parking at Syon Park
This is an office-based role located in Syon Park. Wheely has an in-person culture but allows flexible working hours and work from home when needed. All of your personal information will be collected stored and processed in accordance with Wheely's Candidate Privacy Notice.
Office Coordinator in London employer: Wheely
Contact Detail:
Wheely Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator in London
✨Tip Number 1
Get to know the company culture! Before your interview, check out Wheely's social media and website to understand their vibe. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your experience aligns with the role of Office Coordinator, especially your attention to detail and communication skills.
✨Tip Number 3
Dress to impress! Since Wheely is all about premium service, make sure you look the part. A smart outfit can boost your confidence and show that you take the opportunity seriously.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Coordinator in London
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A touch of warmth and enthusiasm can make a big difference.
Tailor Your Application: Make sure to customise your application for the Office Coordinator role. Highlight your relevant experience in premium front-of-house settings and how it aligns with our high standards at Wheely.
Be Clear and Concise: Keep your application clear and to the point. Use structured language to convey your skills and experiences effectively. We appreciate clarity, so avoid fluff and get straight to the good stuff!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Wheely!
How to prepare for a job interview at Wheely
✨Know the Company Inside Out
Before your interview, make sure you research Wheely thoroughly. Understand their values, mission, and what sets them apart in the ride-hailing industry. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Attention to Detail
As an Office Coordinator, attention to detail is key. Prepare examples from your past experience where you’ve successfully managed office operations or maintained high standards. Be ready to discuss how you ensure everything runs smoothly and looks immaculate.
✨Demonstrate Your Communication Skills
Wheely values exceptional communication. Practice articulating your thoughts clearly and concisely. You might be asked situational questions, so think about how you can showcase your ability to communicate effectively with chauffeurs and vendors alike.
✨Be Ready for Dynamic Scenarios
The role requires flexibility and the ability to prioritise tasks. Prepare to discuss how you've handled changing priorities in previous roles. Think of specific instances where you adapted quickly and kept everything on track, as this will resonate well with Wheely's fast-paced environment.
