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- Tasks: Organize meetings, handle calls, type documents, and manage social media.
- Company: Join a dynamic team that values efficiency and communication.
- Benefits: Enjoy a full-time, permanent position with competitive salary based on experience.
- Why this job: Perfect for those who thrive in a fast-paced environment and love multitasking.
- Qualifications: Must have 2 years of secretarial experience and strong communication skills.
- Other info: Familiarity with Microsoft packages is essential; knowledge of IRIS software is a plus.
The predicted salary is between 24000 - 36000 £ per year.
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Organisation of meetings and associated documentation
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Handling incoming telephone calls
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Typing and preparing letters, documents and reports
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Filing and archiving
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Liaising with clients and staff
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Dictation
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Marketing and social media posting
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Maintaining holiday records
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Course booking
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Excellent organisation skills and the ability to manage multiple tasks simultaneously
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Ability to communicate effectively and professionally with people of all levels and to understand and communicate complex messages both to and from those supporting
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Ability to demonstrate initiative and prioritise work appropriately
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Ability to quickly pick up knowledge of the business and use this knowledge to make judgements on key issues
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Microsoft packages (essential) plus knowledge of IRIS software (desirable but not essential)
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Touch & audio typing desirable
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Overall our ideal candidate should be efficient, self-motivated, organised, a good communicator and IT literate.
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Salary range according to experience.
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Applicants must have proven experience of working in a similar role and an excellent standard of written and verbal communication with a high standard of written grammar.
Job Types: Full-time, Permanent, * secretarial: 2 years (required)
Receptionist/Secretary employer: Wheelers
Contact Detail:
Wheelers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Secretary
✨Tip Number 1
Familiarize yourself with the specific software mentioned in the job description, especially Microsoft packages and any relevant tools like IRIS. This will not only boost your confidence but also show us that you're proactive and ready to hit the ground running.
✨Tip Number 2
Practice your communication skills by engaging in conversations with people from different backgrounds. Being able to convey complex messages clearly is crucial, so consider role-playing scenarios or even volunteering for tasks that require effective communication.
✨Tip Number 3
Showcase your organizational skills by creating a mock schedule or task list that demonstrates how you would manage multiple responsibilities. This can be a great talking point during interviews and will illustrate your ability to prioritize effectively.
✨Tip Number 4
Stay updated on current trends in marketing and social media, as these are part of the role. Consider following industry leaders or taking online courses to enhance your knowledge, which will make you a more attractive candidate for us.
We think you need these skills to ace Receptionist/Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a receptionist or secretary. Focus on your organisational skills, ability to manage multiple tasks, and any experience with Microsoft packages or IRIS software.
Craft a Strong Cover Letter: In your cover letter, emphasize your communication skills and provide examples of how you've effectively liaised with clients and staff in previous roles. Mention your initiative and ability to prioritise tasks.
Showcase Your Typing Skills: Since typing and preparing documents is a key part of the role, mention your typing speed and accuracy. If you have experience with touch or audio typing, be sure to include that as well.
Proofread Your Application: Given the importance of written communication in this role, thoroughly proofread your application for grammar and clarity. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Wheelers
✨Showcase Your Organisation Skills
Since the role requires excellent organisation skills, be prepared to discuss specific examples of how you've managed multiple tasks simultaneously in your previous roles. Highlight any systems or tools you used to stay organised.
✨Demonstrate Effective Communication
Prepare to showcase your ability to communicate effectively with various stakeholders. You might want to share experiences where you successfully conveyed complex messages or handled challenging conversations.
✨Familiarise Yourself with Relevant Software
While knowledge of IRIS software is desirable but not essential, being proficient in Microsoft packages is a must. Brush up on these tools and be ready to discuss how you've used them in past positions.
✨Exhibit Initiative and Prioritisation
The ideal candidate should demonstrate initiative and the ability to prioritise work. Think of instances where you took the lead on a project or made decisions that positively impacted your team or organisation.
