Executive Secretary - Peterborough, PE2 9EN

Make a Home at Taylor Wimpey. At Taylor Wimpey, we don't just build houses; we build futures. Not just for the people who live in our homes, but for our own people too. When we bring our collective skills together, we make amazing things happen - for ourselves, for each other and for our customers. There are incredible opportunities on your doorstep, and we want you to discover them all.

With 22 regional offices across the UK and operations in Spain, we bring our vision to life locally. Here, you'll be given the tools to develop your skills and the freedom to explore new avenues. Share your ideas, experience a no-blame culture, and shape your work around your life. Every single one of us plays a vital role in bringing to life incredible places and spaces, where anyone can thrive. We believe in making a positive difference to our planet, as well as to people. Home to work that matters, and you can be a part of it.

Job Summary

To support x 2 directors with secretarial duties and diary management. To ensure all HR and payroll processes and admin are followed within the required timescales.

Primary Responsibilities

• Maintain all staff personnel files in accordance with current HR procedures.
• Monthly payroll updates (add new starters / leavers to HR system / monitor maternity / paternity leave / statutory recoveries / student loans / driving offences).
• Scanning HR Files and all HR Documents onto individual employees electronic files onto the HR System (Success Factors).
• Action HR procedures and follow them up afterwards.
• Manage sickness on a weekly basis using internal system and external Bupa system.
• Attend any Disciplinary / Grievance Meetings as note taker for HR / Line Manager.
• Company cars maintain records for all Company car users.
• Monitor Directors Inbox when away from the office.
• Arranging flights and hotel bookings for Directors as required.
• Preparing for meetings, booking lunch / pastries, preparing teas and coffee as required.
• Fielding queries from outside companies to the relevant department.
• Taking meeting minutes and actions, as required and distributing to the relevant people.
• Any other duties as required to meet the needs of the business.

Experience, Qualifications, Technical Requirements

• Competent PC skills, including MS Word, Excel, Outlook, PowerPoint.
• Must have exceptional administrative and organisation skills, ability to multi-task and be able to prioritise workload.
• Excellent telephone manner is essential.
• Must be a self-starter, and able to be extremely flexible with regards to daily work.
• Ability to work under pressure and demonstrate complete confidentiality.
• Minimum 50 wpm typing.

What we offer at Taylor Wimpey

At Taylor Wimpey, we are committed to enabling you to make a home with us. Our work is not just about building homes; it's about doing work that matters, making a positive impact on the lives of our customers and the communities we serve. We enjoy many benefits as standard, including excellent retail discounts, company funded life insurance and private healthcare, and access to a quality pension scheme with company contributions.

Inclusivity Statement

As a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We actively collaborate with individuals who have disabilities and long-term health conditions which have an effect on their ability to do normal daily activities, ensuring that barriers are eliminated when it comes to employment opportunities.