At a Glance
- Tasks: Manage school administration and finance, ensuring smooth operations and compliance.
- Company: Join a supportive team at Whaplode and Weston CofE Primary Schools.
- Benefits: Enjoy a dynamic work environment with opportunities for personal growth.
- Other info: Flexible duties with potential for career development.
- Why this job: Make a real difference in a caring school community every day.
- Qualifications: Organised individuals with a passion for education and finance.
The predicted salary is between 30000 - 40000 £ per year.
This vacancy covers both Whaplode CofE Primary School and Weston St Mary's CofE Primary School. We’re looking for a passionate, organised individual to join our team as an Admin and Finance Officer, offering not just a job but the chance to contribute to a supportive and caring school environment where no two days are the same.
Key Tasks and Responsibilities
- Manage the Bromcom system and administration, ensuring pupil and personnel records are updated and correct.
- Prepare census information and upload within set timescales.
- Oversee accurate inputting and recording of payroll information, preparing paperwork for the payroll provider to ensure legislative compliance.
- Check payroll outputs and reports to ensure accurate pay records.
- Manage the online cashless payment system.
- Liaise with third-party suppliers, such as supply agencies and catering providers.
- Oversee and support the roles and responsibilities of administration and clerical staff, including line management.
- Ensure all financial systems and processes within the school comply with the LAAT Finance Policy.
- Process purchase orders in line with the LAAT Finance Policy and monitor the effective use of the procurement card, ensuring transactions are recorded timely and accurately.
- Obtain quotes in line with purchasing procedures set out within the LAAT Finance Policy where required.
- Maintain staff personnel files on the Trust HR MIS and ensure compliance with pre-employment checks for volunteers and agency staff, and checking ID for all other colleagues.
- Update the staff personnel database for specified role areas, including sickness absence, G&D records, training and induction.
- Maintain the School SCR for volunteers, agency staff and contractors.
- Travel to attend training courses as required.
Additional Responsibilities
The duties and responsibilities in this job description are not exhaustive; the postholder may be required to undertake other duties within the general scope of the post. Duties outside of this scope will be with the consent of the postholder.
Compliance Requirements
- Carry out duties in accordance with LAAT Equal Opportunities policies.
- Carry out duties in accordance with LAAT Health and Safety policies and procedures.
- Adhere to the Academies’ Safeguarding Policy and promote the welfare of children and vulnerable adults.
- Undergo an enhanced criminal record check via DBS.
Whaplode and Weston Administration & Finance Officer in Spalding employer: Whaplode Church of England Primary School
Joining Whaplode CofE Primary School and Weston St Mary's CofE Primary School as an Administration & Finance Officer means becoming part of a nurturing community dedicated to fostering a supportive environment for both staff and students. With a focus on professional development, you will have opportunities to grow your skills while contributing to the smooth operation of our schools. Enjoy a collaborative work culture where every day brings new challenges and rewards, all within a vibrant local setting.
Contact Details:
Whaplode Church of England Primary School Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Whaplode and Weston Administration & Finance Officer in Spalding
✨Tip Number 1
Network like a pro! Reach out to current or former employees of Whaplode and Weston schools on LinkedIn. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the schools, their values, and how they operate. This will help you show that you're not just another candidate but someone who genuinely cares about their mission.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on common questions related to administration and finance roles, so you can answer confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our awesome team!
We think you need these skills to ace Whaplode and Weston Administration & Finance Officer in Spalding
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm for working in a school environment shine through. We want to see that you’re not just looking for any job, but that you genuinely care about contributing to a supportive and caring atmosphere.
Be Organised:Since the role involves managing various systems and records, make sure your application reflects your organisational skills. Use clear headings and bullet points to make it easy for us to see how you meet the key tasks and responsibilities outlined in the job description.
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to highlight your relevant experience with financial systems and administration. We love seeing how your background aligns with what we’re looking for.
Apply Through Our Website:Make sure to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super straightforward!
How to prepare for a job interview at Whaplode Church of England Primary School
✨Know Your Stuff
Make sure you’re familiar with the Bromcom system and the key responsibilities listed in the job description. Brush up on how to manage pupil and personnel records, as well as payroll processes. Being able to discuss these topics confidently will show that you’re serious about the role.
✨Show Your Organisational Skills
As an Admin and Finance Officer, organisation is key. Prepare examples of how you've managed multiple tasks or projects in the past. Bring along any relevant documents or reports that showcase your ability to keep things running smoothly, especially in a school environment.
✨Understand Compliance
Familiarise yourself with the LAAT Finance Policy and other compliance requirements mentioned in the job description. Be ready to discuss how you’ve ensured compliance in previous roles, particularly regarding financial systems and safeguarding policies. This will demonstrate your attention to detail and commitment to following procedures.
✨Ask Thoughtful Questions
Prepare some insightful questions to ask at the end of your interview. This could be about the team dynamics, training opportunities, or how the schools support their staff. Asking questions shows your interest in the role and helps you gauge if it’s the right fit for you.
