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- Tasks: Manage mail, assist with payroll, and support office operations.
- Company: Join the Worldwide Flight Services family at a leading cargo and passenger service provider.
- Benefits: Access to DailyPay, wellness programs, travel discounts, and a 401k plan.
- Why this job: Be part of a dynamic team ensuring timely deliveries and exceptional service.
- Qualifications: Strong communication skills, proficiency in MS Office, and prior office experience preferred.
- Other info: Opportunities for career growth and internal mobility in a supportive environment.
The predicted salary is between 24000 - 36000 £ per year.
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Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipments, business-to-customer deliveries, and on-time flights while operating safely and securely. We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 164 airport locations, 18 countries, and on 5 continents. Are you ready to take off on your next career with us?
Job Summary
Reads and routes incoming mail to appropriate individual. Prepares outgoing mail and correspondence, including e-mail and faxes and overnight packages. Prepares cash deposits, where applicable. Composes and types routine correspondence. Answers, routes and screens telephone calls to appropriate individuals. Greets walk-in traffic and scheduled visitors and escorts to the appropriate area or person. Makes copies of correspondence or other printed materials. Orders and maintains supplies, and arranges for office equipment maintenance.
- Provides customer billing support and weekly stats support.
- Provides support to Payroll Dept. with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards.
- Uploads hours file to payroll for processing. Enters new employees to time clock and advises of any punch issues.
- Work closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems.
- Assist with coordinating benefit enrollment periods and distribution of all communications. Monitor uniform distribution and inventories. Answers, routes and screens telephone calls to appropriate individuals.
- Participate in any related special projects or tasks that may arise
- Bachelor\’s degree in related field preferred.
- Minimum typing speed of 45 WPM.
- Excellent verbal and written communication skills.
- Strong computer skills; proficient in MS Office applications; Strong knowledge in Excel.
- Ability to work rotating shifts including weekends (i.e., Friday, Saturday and Sunday), holidays and days off.
Preferred Skills
- Ability to read, write, fluently speak and understand the English language
- Ability to handle the stress of a fast-paced eight-hour shift.
- Ability to learn PC skills and apply knowledge.
- Ability to concentrate on detail
- Prior office experience that reflects a high level of responsibility, urgency and the ability to quickly grasp and implement new concepts.
- Ability to prioritize and meet time sensitive deadlines
- Ability to work both independently and in a collaborative environment
- Attention to detail and exceptional organizational and time management skills
Physical Requirements/Working Conditions
- Remain in a stationary position 50% of the time.
- Occasionally move about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer.
- Reach above and/or below shoulder.
- Handle/grasp documents or office equipment.
- Sit and/or stand for short or extended periods of time.
- Lift/carry/move objects, files and documents up to 10 pounds.
- Work in an office environment using standard office equipment.
- Talk, listen, and speak clearly on telephone.
- Maintain regular and punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
- Want your pay in advance? Access your pay when you need it through DailyPay app!
- Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
- Need quality medical care? Multiple options for both full and part-time employees!
- Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
- Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
- Want to invest in your future? 401k program offered!
- Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!
WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.
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Facility Administrative Assistant employer: WFS
Contact Detail:
WFS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facility Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and have your own ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications directly from candidates who are eager to join our team. Plus, it makes tracking your application easier for us!
We think you need these skills to ace Facility Administrative Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Facility Administrative Assistant role. Highlight your relevant experience and skills that match the job description, like your proficiency in MS Office and strong communication skills.
Showcase Your Experience: Don’t just list your previous jobs; explain how your past experiences have prepared you for this role. Mention any office management tasks you've handled, especially those related to customer support or payroll assistance.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. This will help us quickly see why you’re a great fit for our team!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the position. Plus, it’s super easy!
How to prepare for a job interview at WFS
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Facility Administrative Assistant. Familiarise yourself with tasks like handling correspondence, managing supplies, and supporting payroll. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since this role requires excellent verbal and written communication, be prepared to showcase these skills during the interview. Practice answering questions clearly and concisely, and consider bringing examples of your previous correspondence or reports to highlight your proficiency.
✨Demonstrate Your Organisational Skills
The job demands strong organisational abilities, so think of specific instances where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and meet deadlines, as this will resonate well with the interviewers.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess how you'd handle real-life situations in the office. For example, they might ask how you'd deal with a high volume of incoming calls or manage time-sensitive tasks. Practising your responses to these types of questions can give you an edge in the interview.