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- Tasks: Help process timesheets and ensure accuracy in job closures and updates.
- Company: Join a dynamic team focused on efficiency and performance improvement.
- Benefits: Gain experience with cutting-edge software and work in a supportive environment.
- Why this job: Perfect for detail-oriented individuals who thrive in fast-paced settings.
- Qualifications: Proficiency in Word, Excel, and strong communication skills required.
- Other info: Opportunity to contribute to strategic changes and team goals.
Timesheet Administrator As an administrator within the timesheet team you are to assist the business manager in the effective and efficient processing of timesheets and associated job closure and updates within our IT system; ensuring costs, asset information and job times are accurate. These are submitted electronically on a daily basis via our iPads from our mobile engineering workforce using our work management and scheduling software. You are to ensure that you prioritise and deliver a consistently high standard in the quality and accuracy of the work undertaken and that the BTU timesheet team remains efficient and effective and to contribute where possible to continuous performance improvement in all areas at all times. Timesheet Administrator duties include: * Processing timesheets – checking time and/or monetary claims are accurate * Producing productivity reports – based on the claims processed; this information is then collated and presented for director review via an excel reporting template * Updating CAFM System ServicePro – updating and amending job history details in our system * Asset collection – updating asset details within our system and planning tools * Updating document portal – ensuring information and evidence of works is uploaded for clients in a timely manner * Liaising with our mobile engineering workforce to collect or confirm information * Supporting BTU and its managers to deliver on targets and strategic change or as otherwise directed by management and in support of the team KEY SKILLS REQUIRED: * Experienced in Word, Excel and Outlook * Experienced at using bespoke software systems, running reports and data. * Strong verbal and written communication * Ability to work as part of a team and on their own. * Strong time management skills and able to priorities workload within a busy office environment. * High level of accuracy and attention to detail
Timesheet Administrator employer: Weyside Management Services
Contact Detail:
Weyside Management Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Timesheet Administrator
✨Tip Number 1
Familiarize yourself with the specific software systems mentioned in the job description, especially ServicePro. If you can demonstrate your proficiency in these tools during the interview, it will show that you're ready to hit the ground running.
✨Tip Number 2
Brush up on your Excel skills, particularly in creating reports and handling data. Being able to showcase your ability to produce productivity reports efficiently will set you apart from other candidates.
✨Tip Number 3
Practice your communication skills, both verbal and written. Since you'll be liaising with the mobile engineering workforce, being clear and concise will help you build rapport and ensure accurate information collection.
✨Tip Number 4
Demonstrate your time management abilities by preparing examples of how you've prioritized tasks in previous roles. This will highlight your capability to thrive in a busy office environment, which is crucial for this position.
We think you need these skills to ace Timesheet Administrator
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Timesheet Administrator position. Understand the key responsibilities and required skills, as this will help you tailor your application to highlight relevant experiences.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience you have with processing timesheets, using Excel for reporting, or working with bespoke software systems. Provide specific examples that demonstrate your attention to detail and accuracy.
Showcase Communication Skills: Since strong verbal and written communication skills are essential for this role, include examples in your application where you effectively communicated with team members or clients. This could be through emails, reports, or presentations.
Tailor Your Application: Customize your cover letter to reflect your understanding of the company's goals and how you can contribute to the efficiency and effectiveness of the BTU timesheet team. Mention your ability to work independently and as part of a team, as well as your time management skills.
How to prepare for a job interview at Weyside Management Services
✨Show Your Excel Skills
Since the role requires producing productivity reports using Excel, be prepared to discuss your experience with Excel. Highlight any specific functions or features you are proficient in, and consider bringing examples of reports you've created in the past.
✨Demonstrate Attention to Detail
The job emphasizes a high level of accuracy and attention to detail. During the interview, provide examples of how you've ensured accuracy in previous roles, especially when processing data or handling timesheets.
✨Communicate Clearly
Strong verbal and written communication skills are essential for this position. Practice explaining complex information clearly and concisely, as you may need to liaise with the mobile engineering workforce and present reports to directors.
✨Discuss Time Management Strategies
Given the busy office environment, be ready to talk about how you prioritize your workload. Share specific strategies or tools you use to manage your time effectively, ensuring that you can meet deadlines while maintaining quality.
