At a Glance
- Tasks: Manage payments and invoices for a high net worth family office.
- Company: Weybourne, a family office with a supportive and collaborative environment.
- Benefits: Free lunch, gym access, parking, and discounts on household appliances.
- Other info: Opportunities for personal development and training available.
- Why this job: Join a dynamic team and make a real impact in financial operations.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Weybourne is a family office which manages investments and provides financial and other professional support to a High Net Worth family, their estates and business interests. The Weybourne office is located in Malmesbury and this will be an on-site role for 5 days per week.
The Payment Administrator is part of the Transaction Services team which provides payroll and accounts payable functions for the Weybourne Group, family office entities and family members. This role is responsible for ensuring that invoices and payments made on behalf of the Family Office are processed accurately, in a timely fashion and in compliance with relevant policies and procedures. The role is based on 30 hours per week, although full-time hours (39 per week) will be considered.
Main Duties/Responsibilities- Manage payment requests from different sources and countries whilst maintaining compliance with policies and delegation of authority.
- Ensure all payments have been processed daily.
- Lead the annual awards payment process, consisting of payments being made to 30+ countries.
- Maintain strong financial controls within the payments process including segregation of activities and banking controls.
- Process invoices within accounting software and create payments ready for approval in different banking platforms.
- Liaise with other departments to deal with any queries concerning purchase orders, supplier onboarding and supplier payments.
- Ensure compliance with third-party management policy to cover onboarding of new suppliers, KYC due diligence, bank verification calls and ongoing monitoring of suppliers.
- Monthly payment of employee expenses and postings in accounting software.
- Regular monitoring of supplier register, ensuring periodic due diligence is completed as per the agreed risk matrix.
- Other ad hoc projects and analysis as directed by the Transaction Services Manager.
- Develop and maintain positive working relationships across the company and other family office entities.
- Cover of duties when other team members are on annual leave.
- Commitment to developing yourself within your role, undergoing training where necessary.
- Proactively promote and maintain high standards of work, taking initiative to resolve and/or draw attention to areas that don’t meet required standards or any issues that arise.
- Conduct yourself in line with the Weybourne Values.
- Any other ad hoc duties.
- Commitment to meeting deadlines.
- Excellent organisational and prioritisation skills.
- Attention to detail.
- Computer literate, with good skills in Microsoft Office and Adobe.
- Ability to work both individually and collaboratively.
- Free lunch, coffee, and fresh fruit.
- Free gym and sports centre access.
- Free onsite parking.
- Free onsite hair styling.
- Discounted gym memberships through GymFlex.
- Digital concierge service.
- Electric vehicle scheme.
- Cycle to Work scheme.
- Free annual flu jab and eye tests.
- Employee Assistance Programme.
- Payroll giving scheme.
- Backup care support.
- Generous discounts on a range of household appliances.
- Free coach travel from Bath, Bristol, Swindon, and Chippenham.
Payment Administrator (30 hours per week, full time hours will be considered) in Malmesbury employer: Weybourne-Ltd
Weybourne is an exceptional employer that prioritises employee well-being and professional growth, offering a supportive work culture in the picturesque town of Malmesbury. With benefits such as free lunches, gym access, and a commitment to training and development, employees are encouraged to thrive both personally and professionally while contributing to meaningful financial services for a High Net Worth family.
StudySmarter Expert Advice🤫
We think this is how you could land Payment Administrator (30 hours per week, full time hours will be considered) in Malmesbury
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We think you need these skills to ace Payment Administrator (30 hours per week, full time hours will be considered) in Malmesbury
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Weybourne-Ltd.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Weybourne-Ltd's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Weybourne-Ltd
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Weybourne-Ltd.
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✨Show Your Passion for Finance
Since this is a full-time position, employers at Weybourne-Ltd will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Weybourne-Ltd employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
