Payroll Specialist - EMEA

At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work.

WeWork is looking for a permanent Payroll Specialist to assist our International Payroll Manager in all aspects of payroll operations. This position will be responsible for coordinating payroll for some of our EMEA and Pacific countries. The successful candidate needs to have experience in processing multi-country payrolls in a managed payroll solution. They must be able to build productive working relationships with their manager, other global team members and key partners, such as People Operations, Legal and Finance, in order to be successful in their role. They must also be able to work independently as well as within a team, to manage their countries’ data inputs and to perform the SOX controls defined by the Payroll leadership. They will be the first line of contact for queries from the business and employees regarding their countries.

Duties and responsibilities

• Liaise with internal People partners to collect and organize payroll data before submitting to payroll providers.
• For certain countries, prepare data for submission to the supplier in the prescribed format ensuring they have a solid understanding of the inputs.
• For other countries, review monthly payroll instructions, as prepared by team members, and the vendor payroll output.
• Liaise with payroll providers on submissions and handle any related queries for assigned countries.
• Coordinate with internal partners and stakeholders regarding payroll-required data, resolution of questions and issues.
• Perform all assigned responsibilities within the agreed upon timeframes.
• Complete the payroll checklists to document compliance with internal controls and procedures.
• First line contact for queries from employees, internal partners, and vendors.
• Participate in discussions with vendors regarding payrolls to ensure proper handling of issues and use of controls to mitigate risk.
• Run payroll reports and assist the Compensation Accounting team with queries regarding payroll accounting.
• Provide feedback to Payroll Manager and Director on possible process improvements and operational risks.
• Have a good understanding of the policies and regulations in the countries handled.
• Prepare Standard Operating Procedure documents in the prescribed format.
• Assist with Firm initiatives and projects, as needed.
• Help mentor, train and manage other team members, if needed.

About You

• Strong International Payroll experience handling numerous countries, commensurate with level, including understanding of EMEA and Pacific payroll processes and regulations.
• Capable of working independently and effectively as a member of the team and in partnership with internal partners and vendors.
• Self-starter, inquisitive professional with strong analytical skills, detail-oriented and focused on helping maintain a strong internal control environment.
• Strong organizational and time management skills.
• Strong verbal and written communication skills.
• Strong knowledge of Excel.
• Knowledge of Workday and CloudPay, a plus.