At a Glance
- Tasks: Support senior leadership and optimise business operations across various functions.
- Company: Join WeWork, a leader in flexible workspace solutions with a global community.
- Benefits: Dynamic work environment, career growth, and a supportive community.
- Other info: Embrace a collaborative culture where your unique perspectives are celebrated.
- Why this job: Make an impact by empowering teams and driving innovative projects.
- Qualifications: Strong communication, project management skills, and proficiency in Microsoft Office.
The predicted salary is between 50000 - 60000 € per year.
About Us
At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work.
About the Role
The role of the Executive Assistant/ Business Operations Lead is to provide executive support to the Company’s General Counsel and International President, both based in London, and their respective teams whilst optimizing business operations in a variety of functional areas. In this role you will act as a trusted liaison and maximize Leadership's efficiency by managing their time, communication and logistical needs with high levels of discretion and foresight.
Responsibilities:
- Executive Support:
- Serve as a point of contact between Leadership and internal/external stakeholders
- Organize and manage complex calendars and conflicting priorities across multiple time zones
- Assist with travel arrangements and monthly expense reporting
- Coordinate meeting preparation and compile and distribute thorough meeting notes with clear action items and owners
- Prepare and distribute reports and presentations and provide administrative support for all meetings
- Create and maintain organizational charts across functions including new joiners, leavers and functional reorganizations
- Support new joiners and onboarding/offboarding process
- Communicate with internal and external contacts to ensure that all tasks are being executed in a timely manner and to Leadership's standards
- Obtain signatures on legal documentation, and assist with posting of legal documentation
- Assist with company board meetings as needed, including scheduling and collating of board materials
- Schedule and drive the listening circles and support and drive engagement survey outcomes and action plans
- Compose and lead team communications for Leadership, manage communication channels, plan regional and functional connection moments, and coordinate All Hands preparation including agenda, deck, and recognition
- Plan senior leadership or cross functional visits to the market
- Assist in managing Leadership T&E budget
- Business Operations:
- Collaborate with functional leaders and cross-functional teams on ad hoc projects including change management initiatives
- Oversee company-level reporting, qualitative and quantitative mechanisms to facilitate actionable processes and solutions
- Lead execution of high priority strategic initiatives and projects for Leadership and the business
- Engage with teams to provide specific operational projects for GM portfolio and program-level leadership support when needed
- Manage cross-functional projects or initiatives; bring together important stakeholders and help drive decisions
- Develop and manage substantive training opportunities for the wider teams
About You:
- Work tactically, quickly and efficiently to support senior leadership whilst being adaptable to fast changing needs and priorities
- A proven problem solver and able to make creative, forward-looking decisions
- Demonstrate strong attention to detail and accuracy and ability to exercise discretion
- Excellent Microsoft Excel and PowerPoint skills (as well as Google Sheets and Google Slides)
- Excellent project management skills
- Excellent communication skills (written and verbal) and ability to manage complex projects with many cross-functional stakeholders
- Ability to work with executives and senior stakeholders
Life at WeWork
Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a community that embraces and inspires you—because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated.
Executive Assistant/ Business Operations Lead in London employer: WeWork
At WeWork, we pride ourselves on being an exceptional employer that fosters a vibrant and inclusive work culture in the heart of London. As an Executive Assistant/Business Operations Lead, you will not only support senior leadership but also engage in meaningful projects that drive our mission forward. With ample opportunities for professional growth, a collaborative environment, and a commitment to employee well-being, WeWork is the perfect place for those looking to make a significant impact in the future of work.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/ Business Operations Lead in London
✨Tip Number 1
Network like a pro! Reach out to current or former WeWork employees on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching WeWork’s culture and values. Think about how your skills as an Executive Assistant can align with their mission to empower businesses. Show them you’re not just a fit for the role, but for the company too!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and effectively. Try mock interviews with friends or use online resources to sharpen your verbal and written communication.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the WeWork community.
We think you need these skills to ace Executive Assistant/ Business Operations Lead in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant/Business Operations Lead role. Highlight relevant experience and skills that match the job description, like your project management skills and ability to support senior leadership.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you're passionate about the role and how your background makes you a perfect fit for our team at WeWork. Don’t forget to mention your adaptability and problem-solving skills!
Showcase Your Communication Skills:Since communication is key in this role, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional while still showing a bit of your personality.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our WeWork community!
How to prepare for a job interview at WeWork
✨Know the Company Inside Out
Before your interview, make sure you research WeWork thoroughly. Understand their mission, values, and the services they offer. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Organisational Skills
As an Executive Assistant/Business Operations Lead, your ability to manage complex calendars and priorities is crucial. Prepare examples of how you've successfully organised schedules or managed projects in the past, highlighting your attention to detail and problem-solving skills.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle real-life situations. Think about scenarios where you had to manage conflicting priorities or communicate with multiple stakeholders. Practising your responses will help you articulate your thought process clearly during the interview.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Be ready to discuss how you've managed communications in previous positions, whether through emails, reports, or presentations. Highlight your experience in creating clear action items and ensuring everyone is on the same page.
