Facilities Operations Manager

Facilities Operations Manager | Operations |
At WeWork, we provide inspiring and flexible workplace solutions to help businesses – small, medium or large – thrive in more than 150 cities globally. The future of work is happening right now, and we are leading this moment. United by a common purpose, here we will empower tomorrow\’s world at work. Join us on our journey as we give our members the freedom and support to push boundaries in their industries, and work to redefine our own.
About the Opportunity
Our Building Operations team is an integral part of our business with the mission to enable our members to create their life\’s work.
As a Facilities Operations Manager you\’ll be responsible and accountable for the ownership and management of operational standards, budget, KPIs & NPS scores in your allocated portfolio in London. You will have a proactive approach to Operational Standards, Safety, Communication and Cost Management. This role will include travel throughout London to meet business needs.
In this role, you\’ll have responsibilities for the following:
Vendor Management

• Attend MBR meetings with each vendor, with the support of the Facilities Contract Manager. Reviewing performance, footfall, ticket completion, budget vs spend.
• To review and manage the PPM planners, ensuring all legal compliance is being achieved and the document management policy is adhered to, ensuring corrective actions are completed in a timely manner.
• Ensure all works carried out are completed in a safe and controlled manner adhering to & best practice.
• Support the Facilities Contract Manager with the management of the service contractors and agreed SLAs with Cleaning, M&E, Pest Control, Waste, Hygiene Services etc.
• Full ownership of Salesforce tickets for your portfolio, ensuring reactive tickets are managed within the allocated Service Level Agreements.
• Communicating forecasted changes to layouts, footfall, standards with vendors to prevent disruption to members & NPS.

Community Support & Communication

• Support the Community Team with management of 3rd party vendors to push building standards and ensure there is a continuous feedback process to drive Operational excellence and vendor performance.
• Work with Community Team & Area Directors to have continuous improvement NPS in your portfolio & NPS recovery plans, where targets are not being exceeded.
• Provide a first class level of support for the Community Team, responding to requests in a structured and supportive manner.
• Ensure there are clear lines of communication with the Community Managers relating to all applicable projects.
• Work closely with the Community Teams in each building to ensure they are taking a proactive approach to resolving trending/common issues.

Finance

• Work closely with the Operations Director to ensure accurate budgeting and forecasting of Capital Expenditure.
• Manage and control the Operational Expenditure budgets for your portfolio, accountable for all spend within this portfolio.
• Provide a detailed monthly review of spend vs budget and P&L in MBR Presentations.
• Provide the Operations Director with budgeting &forecasting of the Opex cost lines for your portfolio.
• Manage costs & supplies with vendors.
• Raise Purchase Orders, Change Orders, invoice approval.

Compliance:

• Conduct a minimum of 2 x Operational Audits in each of your buildings annually, own all actions and complete within deadline.
• Work closely with H&S Manager for UKI to drive compliance for your portfolio & the business.
• Take a proactive approach towards your own development in line with H&S
• Plan, attend and own actions for FRA, WRA & H&S audits.
• Plan and attend Fire Drills, owning follow up actions within deadline.
• Arrange LOLERs and completion of follow up actions within the timeline provided.
• Organise the PVI inspections for all coffee machines within your portfolio.
• Checking of contractor reports to ensure compliance with Life Safety Systems
• Work with Lift Consultants on lift life expectancy, condition reports, maintenance & vendor performance.
• Work with Fire Consultants on all relevant compliance requirements.

About You
We\’d love to hear from you if you:

• Have 5 years experience in a Facilities Role
• Have a proven track record of budget forecasting, management and real-time cost tracking/control.
• Have experience of Leadership within a busy fast paced environment, ensuring you can not only support your team but also ensure the business needs are met.
• Exposure to Operational projects along with Small works projects.
• An understanding of local safety legislation and compliance law
• Experience managing safety; a qualification such as IOSH would be ideal but not necessary.
• Experience managing outsourced contractors
• Strong communication, organisation and project management skills
• Strong experience in improving NPS

Life At WeWork
Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a diverse community that embraces and inspires you-because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated.
WeWork is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon gender, sexual orientation, marital or civil status, pregnancy (or pregnancy-related conditions), gender identity or expression, transgender status or gender reassignment, race, color, national origin or ancestry, citizenship, religion or religious beliefs, age, physical or mental disability, genetic information (including genetic testing and characteristics), military or veteran status, or any other grounds or characteristic that is protected under the law.