Facilities Operations Manager in City of London

Facilities Operations Manager – London

About Us

At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work.

About The Opportunity

Our Building Operations team is an integral part of our business with the mission to enable our members to create their life’s work. As a Facilities Operations Manager you’ll be responsible and accountable for the ownership and management of operational standards, budget, KPIs & NPS scores in your allocated portfolio in London. You will have a proactive approach to Operational Standards, Safety, Communication and Cost Management. This role will include travel throughout London to meet business needs.

Responsibilities

In this role, you’ll have responsibilities for the following:

Vendor Management

• Attend MBR meetings with each vendor, with the support of the Facilities Contract Manager, reviewing performance, footfall, ticket completion, budget vs spend.
• Review and manage the PPM planners, ensuring all legal compliance is achieved and the document management policy is adhered to, ensuring corrective actions are completed in a timely manner.
• Ensure all works are completed in a safe and controlled manner adhering to best practice.
• Support the Facilities Contract Manager with the management of the service contractors and agreed SLAs with Cleaning, M&E, Pest Control, Waste, Hygiene Services, etc.
• Have full ownership of Salesforce tickets for your portfolio, ensuring reactive tickets are managed within the allocated Service Level Agreements.
• Communicate forecasted changes to layouts, footfall, standards with vendors to prevent disruption to members & NPS.

Community Support & Communication

• Support the Community Team with management of 3rd party vendors to push building standards and ensure continuous feedback to drive operational excellence and vendor performance.
• Work with Community Team & Area Directors to have continuous improvement NPS in your portfolio & NPS recovery plans, where targets are not being exceeded.
• Provide a first class level of support for the Community Team, responding to requests in a structured and supportive manner.
• Ensure clear lines of communication with the Community Managers relating to all applicable projects.
• Work closely with the Community Teams in each building to ensure they are taking a proactive approach to resolving trending/common issues.

Finance

• Work closely with the Operations Director to ensure accurate budgeting and forecasting of Capital Expenditure.
• Manage and control the Operational Expenditure budgets for your portfolio, accountable for all spend within this portfolio.
• Provide a detailed monthly review of spend vs budget and P&L in MBR Presentations.
• Provide the Operations Director with budgeting & forecasting of the Opex cost lines for your portfolio.
• Manage costs & supplies with vendors.
• Raise Purchase Orders, Change Orders, invoice approval.

Compliance

• Conduct a minimum of 2 operational audits in each of your buildings annually, own all actions and complete within deadline.
• Work closely with H&S Manager for UKI to drive compliance for your portfolio & the business.
• Take a proactive approach towards your own development in line with H&S.
• Plan, attend and own actions for FRA, WRA & H&S audits.
• Plan and attend Fire Drills, owning follow up actions within deadline.
  

  About You

  • University level Degree in Facility Management, Project Management or related field.
  • Minimum of 3-5 years of experience in facilities or property management operations, ideally across multiple buildings. Experience in co‑working, commercial real estate, hospitality, or multi‑site retail is highly valued.
  • An understanding of local fire and workplace safety regulations and ideally hold an IOSH or NEBOSH (or equivalent) certification.
  • Experience in managing OPEX and CAPEX budgets with proven ability to forecast, control costs, and deliver savings while maintaining quality and experience.
  • Successfully managed outsourced service providers/vendors, negotiated contracts, and held vendors accountable to KPIs and SLAs.
  • Thrives in a fast‑pace environment, demonstrates the ability to prioritise tasks accordingly, and is proactive in problem‑solving issues before they escape.
  • Understands that facility operations is a key driver to our member’s experience and can maintain high operational standards that enhance NPS and OSAT scores.
  • Experience in managing emergencies, handling unexpected challenges, and adapting to the dynamic needs of a coworking environment.

  Life at WeWork

  Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a community that embraces and inspires you—because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated.

  Seniority level

  Mid‑Senior level

  Employment type

  Full‑time

  Job function

  Management and Manufacturing