Clubs and Community Coordinator Vacancy

Location: Home based, with some travel in London.

Hours: 15 hours per week.

Salary: £25,000 pro rata (0.4 FTE)

We are looking for a Clubs and Community coordinator to help keep our swim sessions running smoothly and our community growing well.

This role is about people, organisation and support. You’ll coordinate weekly swim sessions, support swimmers throughout their journey with WeSwim, and make sure the behind the scenes admin is handled accurately and calmly. You’ll play an important role in welcoming new swimmers into our community, building relationships with other third-sector organisations, managing waiting lists, and helping ensure our clubs remain active and well-attended.

You’ll get to know our swimmers as individuals ensuring that we can continue to create an experience where people feel supported and welcomed. No two weeks will look the same, but every week will be full of purpose.

This is a part-time role (15 hours per week), ideal for someone who is highly organised, people-focused and motivated by inclusion, community and impact. You don’t need to be a swimmer but you do need to care creating inclusive spaces where people can thrive.

Key Responsibilities:

Club Operations & Coordination

• Coordinate weekly swim sessions, including booking swimmers and liaising with pool partners.
• Act as the main day-to-day contact for clubs, supporting swimmers, volunteers and committee members.
• Spot and resolve operational issues, escalating where needed.

Swimmer Membership & Support

• Manage swimmer onboarding from application to first session.
• Monitor swimmer attendance and respond to queries or concerns.
• Maintain accurate and up-to-date swimmer information.
• Build relationships with third-sector organisations to support referrals and recruit new swimmers.
• Undertake outreach to maintain a healthy flow of new swimmers into WeSwim clubs.
• Manage swimmer waiting lists and support smooth onboarding into sessions.

Administration, Data & Monitoring

• Maintain club records, including membership data and attendance logs.
• Monitor attendance and impact data to support reporting.
• Use systems and tools to keep club administration efficient and organised.

Communication & Relationships

• Communicate clearly with swimmers, volunteers and committees via email, WhatsApp and other channels.
• Liaise with external partners such as pool staff and local stakeholders.

Application Process

How to Apply: Interested candidates can submit their application in either written or video format:

• Written application: CV and cover letter detailing your suitability for the role
• Video application: Brief video (max 5 minutes) introducing yourself and explaining your relevant experience and interest in the role, plus CV.

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Contact us

If you have any questions, please get in touch with our team either by email on info@weswim.club, or by phone on 07399217921

WeSwim is a Charity registered in England with Charity Number 1211157.