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- Tasks: Support the Occupational Health Unit with efficient administration and project-based tasks.
- Company: Join West Yorkshire Fire & Rescue Service, a supportive and inclusive workplace.
- Benefits: Generous holidays, flexible working, gym access, and a local government pension scheme.
- Other info: We celebrate diversity and offer support for all candidates.
- Why this job: Make a real difference by helping those who save lives stay healthy and fit.
- Qualifications: Experience in admin support, databases, and strong communication skills required.
The predicted salary is between 24000 - 28000 £ per year.
Are you an organised, proactive Administrator who loves improving systems and making workflows more efficient? Join us on a fixed‑term basis to support key projects in our Occupational Health Unit and help strengthen how we deliver our service. By joining West Yorkshire Fire & Rescue Service, you’ll play an important role in helping our Occupational Health Unit maintain an efficient and friendly department, ensuring the people who save lives are healthy and fit to do their roles.
Job Purpose
To provide fixed‑term administration support to the Occupational Health Unit for key workstreams.
Key Responsibilities
- This role provides practical, project‑based administrative support to help the Occupational Health Unit run efficiently.
- You’ll support improvements to the OPAS G2 database by following guidance to tailor it to our needs, improving usability, data quality and reporting.
- You’ll also help identify other areas where administrative processes can be improved and support the implementation of those changes.
- You will play a key role in reducing backlogs of scanned and uploaded medical records.
- The role also includes providing reception cover during annual leave.
This is a proactive role where your work will directly support the quality, efficiency, and reliability of our occupational health service.
Experience in providing administrative support and working with databases, including data entry, set up, and reporting. Positive, proactive, solutions‑focused, with experience of improving administrative processes and managing small projects from start to finish. Strong communication and organisational skills, ability to prioritise, meet deadlines, and maintain confidentiality. Accuracy and attention to detail are critical for ensuring high‑quality document control, and you should be confident working independently and as part of a team. Proficiency in Microsoft Word, Outlook, Excel, and databases, with good literacy and numeracy gained through qualifications or work experience. Flexibility to provide admin/reception cover during annual leave.
The post is subject to a Standard Disclosure and Barring Service Check.
Benefits
We offer an excellent package including generous holiday entitlement, family friendly policies, flexible working arrangements, local government pension scheme, free onsite parking, Sports and Social Club with free use of gym, an Employee Assistance Program and car salary sacrifice scheme.
Equal Opportunities
We are an equal opportunities employer; we value and celebrate equality, diversity and inclusion. We particularly welcome candidates from communities that are currently under‑represented at WYFRS, including women, racially and ethnically diverse applicants and applicants with disabilities. We can offer support and adjustments for candidates and staff who experience barriers to work that result from health conditions or Specific Learning Differences, such as dyslexia. We are a ‘Real Living Wage’ employer.
Administrative Support, Occupational Health Unit employer: Westyorksfire
Contact Detail:
Westyorksfire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support, Occupational Health Unit
✨Tip Number 1
Network like a pro! Reach out to people in the Occupational Health field or those already working at West Yorkshire Fire & Rescue Service. A friendly chat can open doors and give you insider info on what they’re really looking for.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative support and project management. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 3
Show off your tech skills! Be ready to discuss your experience with databases and Microsoft Office tools. Maybe even bring examples of how you've improved workflows in past roles – it’ll make you stand out!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administrative Support, Occupational Health Unit
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in administrative support and working with databases. We want to see how your skills align with the role, so don’t hold back on showcasing your relevant achievements!
Show Off Your Organisational Skills: Since this role is all about improving systems and workflows, give us examples of how you've successfully managed projects or improved processes in the past. We love a proactive approach, so let us know how you’ve made things run smoother!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate attention to detail, so make sure there are no typos or errors – they can distract from your great qualifications!
Apply Through Our Website: We encourage you to submit your application through our website for the best chance of being noticed. It’s super easy, and you’ll be able to track your application status. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Westyorksfire
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your skills align with them. This will help you articulate your fit for the role and show that you're genuinely interested.
✨Showcase Your Organisational Skills
As an Administrative Support candidate, it's crucial to demonstrate your organisational prowess. Prepare examples of how you've improved workflows or managed projects in the past. Be ready to discuss specific tools or methods you used to stay organised and efficient.
✨Prepare for Practical Scenarios
Expect to be asked about real-life scenarios related to administrative tasks. Think about challenges you've faced in previous roles and how you overcame them. Practising these responses can help you feel more confident during the interview.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, ongoing projects, or how success is measured in the Occupational Health Unit. This shows your enthusiasm and helps you gauge if the role is the right fit for you.