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- Tasks: Provide top-notch admin support to the Property Team and manage key communications.
- Company: Join Westway Trust, a vibrant charity making a real community impact.
- Benefits: Full-time role with opportunities for personal growth and meaningful contributions.
- Why this job: Be at the heart of a dynamic team, supporting community-driven change.
- Qualifications: 5+ years in administration, strong organisational skills, and proficient IT abilities.
- Other info: Work in a fulfilling environment that values diversity and inclusion.
The predicted salary is between 28800 - 43200 £ per year.
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This range is provided by Westway Trust. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
The Role
Are you experienced in delivering proactive, high-quality administration across multiple work streams? Can you confidently manage multiple projects, deadlines and communication flows across a busy organisation? If so, this could be the perfect opportunity for you!
Westway Trust is a unique charity that manages a 23-acre estate beneath the Westway A40 in North Kensington. We are now looking for an experienced Team Administrator to support our Property Team.
This is a vital role sitting at the heart of the Property Team. You will provide direct administrative support to the Head of Property and Property Managers, helping to manage the flow of information, scheduling, reporting and team operations. Your work will ensure the estate continues to grow as a vibrant and welcoming place for tenants, visitors and the wider community.
If you’re ready to make a difference in a role that supports people, places and progress, we’d love to hear from you.
Key Responsibilities:
- Provide efficient and effective administrative support to the Head of Property and the Property Managers, including the scheduling of team meetings.
- Initial point of contact for enquiries to the Property team, including liaising with tenants, contractors and key partners and stakeholders
- Manage routine office duties such as invoice requests and expenses.
- Schedule in key team tasks within the peaks and troughs of the range of team activities.
- Schedule Committee Meetings and attend in the capacity of the minute taker. Work with the team to prepare and collate the papers. Follow-up on actions for timely reporting.
- You will ensure time is set aside by the whole team to meet organisational goals, such as performance reviews, work to achieve the organisation’s annual audit, service charge reconciliation, and contractor reviews.
- Upkeep and maintenance of databases.
- You may be asked to commission regular cyclical reports from external providers and ensure they are delivered on time ready for upward reporting.
- You may be asked to organise emails, create presentations, and work within the teams filing system.
- You will receive reports from key team members and ensure they are ready to present through the Governance.
- Carry out any other duties as may be reasonably required.
The Company
Westway Trust is a dynamic and forward-thinking charity located in the heart of Portobello, West London. Established as a beacon of community-driven change, the Westway Trust is rooted in the heart of North Kensington. As a Westway Trust employee, you will have the opportunity to work in a dynamic and fulfilling environment while making a meaningful difference.
The Person
- Minimum 5 years’ administration experience working on multiple work streams, in a busy office, with strong organisational and time management skills.
- Experience of designing and delivering high quality, proactive project administration.
- Experience of scheduling and dealing with Committees.
- Proficient IT skills, across Microsoft Office, databases, canva etc., and willing to learn new systems.
- Excellent written and verbal communication skills with the ability to create presentations and other communications.
- Experience of undertaking research.
- Experience of creating useful templates to support projects.
- Experience in prioritising competing demands and workloads.
- Experience of team-working and collaboration with an eye for detail.
- You will be assertive, able to use your own initiative and capable of managing upwards with tact.
- Understanding of Equalities, Diversity and Inclusion and commitment to working with and for diverse communities, equality of opportunity and anti-racism.
Seniority level
-
Seniority level
Not Applicable
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
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Industries
Non-profit Organizations
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Team Administrator employer: Westway Trust
Contact Detail:
Westway Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Team Administrator role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Westway Trust and its mission. Show us that you’re not just another candidate, but someone who genuinely cares about making a difference in the community.
✨Tip Number 3
Practice your communication skills! As a Team Administrator, you'll be the go-to person for enquiries. Make sure you can articulate your thoughts clearly and confidently during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Team Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Team Administrator role. Highlight your experience in managing multiple projects and your strong organisational skills, as these are key for us at Westway Trust.
Showcase Your Communication Skills: Since you'll be the first point of contact for enquiries, it's essential to demonstrate your excellent written and verbal communication skills. Use clear and concise language in your application to reflect this.
Highlight Relevant Experience: Don’t forget to mention your previous administration experience, especially if it involved scheduling meetings or working with committees. This will show us that you’re well-prepared for the responsibilities of the role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding the process.
How to prepare for a job interview at Westway Trust
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Team Administrator role at Westway Trust. Familiarise yourself with the key responsibilities and think about how your experience aligns with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past work where you've successfully managed multiple projects or deadlines. Be ready to discuss specific tools or methods you used to keep everything on track, as this will demonstrate your proactive approach to administration.
✨Prepare for Communication Scenarios
As the initial point of contact for enquiries, effective communication is key. Think of scenarios where you've had to liaise with various stakeholders, such as tenants or contractors. Practise articulating these experiences clearly, highlighting your ability to manage different communication flows smoothly.
✨Bring Your IT A-Game
The job mentions proficiency in Microsoft Office and databases, so brush up on these skills before the interview. If you have experience with Canva or other relevant software, be prepared to discuss how you've used these tools in your previous roles. Showing your tech-savviness can set you apart from other candidates.