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For Companies At a Glance
- Tasks: Support site management and streamline office operations in a fast-paced environment.
- Company: Join Smurfit Westrock, a leader in sustainable packaging solutions.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative workplace.
- Other info: Opportunity for growth in a dynamic and supportive environment.
- Why this job: Be part of a team that values innovation and sustainability while making a real impact.
- Qualifications: Proficient in Microsoft Office with strong communication and multitasking skills.
The predicted salary is between 30000 - 42000 £ per year.
Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.
Job Purpose
This role will support the site and management across several areas. The successful candidate will be involved across all departments of the composite business and will be able to work in and respond to a fast-moving manufacturing environment.
Key Accountabilities
- Managing site communications and supporting data analysis for site production
- Managing inventory for site office supplies and stationery
- Updating notice boards around site as directed
- Engagement champion for the site e.g. Values First, CSR
- Welcome visitors in line with the company sign-in procedures and ensuring inductions are carried out
- Maintain tidiness and housekeeping of the reception, post areas and shared office areas
- Maintain sufficient stock levels of stationery, refreshments, health and safety and cleaning products, ordering supplies as required by the company
- Updating employee noticeboards with information from management and HR
Supply Chain Responsibilities (company training will be provided for the following tasks)
- Raising purchase orders
- Process delivery notes and amend orders as required
- Accurately file and maintain company documents in compliance with General Data Protection Regulations (GDPR)
- Support management with Time and Attendance admin and system use
- Communicate with suppliers on pricing, availability and delivery schedules
- Maintain supplier contacts, records and contracts, keeping them up to date
- Coordinate with couriers to ensure smooth and timely delivery
- Ensure compliance with client agreements and KPI’s
- Organize supply chain documents for Audit purposes
- Be a point of contact between procurement, warehouse, customer service and stakeholders
- Assisting in raising production orders
- Liaise with customers and provide stock lists
- Provide regular reports to our existing customers
Qualifications
Knowledge, Skills, Experience
- Good working knowledge of Microsoft Office packages
- Ability to communicate at all levels
- Able to multitask
- Excellent Customer Services Skills
- Elevated level of data accuracy
- Excellent administrative skills
- Ability to work unsupervised
Behaviours
- Organised
- Confidential
- Initiative
- Interpersonal effectiveness
- Efficiency focused
- Concern for standards
HEALTH & SAFETY
Taking reasonable care for the health and safety of self and others and working with due regard to the responsibilities detailed in the company’s Health & Safety Policy Statement.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.
Office Administrator in Hamilton employer: WestRock Company
Contact Detail:
WestRock Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Hamilton
✨Tip Number 1
Get to know the company! Research Smurfit Westrock and understand their values and mission. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to office administration and supply chain support. Think about examples from your past experiences that demonstrate your skills and how they align with the job description.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Office Administrator in Hamilton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills, customer service experience, and any relevant administrative tasks you've handled in the past.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about the role and how your values align with ours at Smurfit Westrock. Keep it concise but engaging!
Showcase Your Tech Skills: Since the job requires a good working knowledge of Microsoft Office, mention any specific software or tools you’re proficient in. If you’ve used data analysis tools or inventory management systems, don’t forget to include those!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at WestRock Company
✨Know the Company Inside Out
Before your interview, take some time to research Smurfit Westrock. Understand their values, mission, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved efficiency. This will demonstrate your ability to handle the fast-paced environment they mentioned.
✨Prepare for Supply Chain Questions
Even if you’re new to supply chain processes, be ready to discuss how you would approach tasks like raising purchase orders or managing inventory. Familiarise yourself with basic terminology and concepts to show your willingness to learn.
✨Practice Your Communication Skills
Since the role involves liaising with various stakeholders, practice clear and concise communication. You might even want to role-play common scenarios, such as welcoming visitors or updating notice boards, to feel more confident during the interview.