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- Tasks: Support site operations and manage communications in a fast-paced environment.
- Company: Join Smurfit Westrock, a global leader in sustainable packaging solutions.
- Benefits: Enjoy competitive salary, annual leave, pension, and ongoing training opportunities.
- Other info: Dynamic workplace with opportunities for personal and professional growth.
- Why this job: Be part of a team making a real impact in sustainability and innovation.
- Qualifications: Strong Microsoft Office skills and excellent customer service abilities required.
The predicted salary is between 30000 - 40000 £ per year.
Smurfit Westrock is a global leader in sustainable paper and packaging, operating in 40 countries with over 500 packaging converting operations and 59 paper mills. With the circular economy at the core of our business, we use renewable, recyclable and recycled materials to create sustainable packaging solutions.
Our Consumer Packaging business in Europe supplies paper-based packaging, leaflets and labels for a wide variety of household names in industries such as food and beverage, healthcare, beauty and personal care, premium wines and spirits, and much more.
This role will support the site and management across several areas. The successful candidate will be involved across all departments of the composite business.
KEY ACCOUNTABILITIES- Managing site communications and supporting data analysis for site production
- Managing inventory for site office supplies/stationery
- Update notice boards around site as directed
- Welcome visitors in line with the company sign-in procedures and ensuring inductions are carried out
- Maintain tidiness and housekeeping of the reception, post areas, and shared office areas
- Maintain sufficient stock levels of stationery, refreshments, health and safety and cleaning products, ordering supplies as required by the company
- Updating employee noticeboards with information from management and HR
- Raising purchase orders
- Process delivery notes and amend orders as required
- Accurately file and maintain company documents in compliance with General Data Protection Regulations (GDPR)
- Support management with Time and Attendance admin and system use
- Communicate with suppliers on pricing, availability, and delivery schedules
- Maintain supplier contacts, records, and contracts (keep up to date)
- Coordinate with couriers to ensure smooth and timely delivery
- Ensure compliance with client agreements and KPI’s
- Organize supply chain documents for Audit purposes
- Be a point of contact between procurement, warehouse, customer service, and stakeholders
- Assisting in raising production orders
- Liaise with customers and provide stock lists
- Provide regular reports to our existing customers
- Good working knowledge of Microsoft Office packages
- Ability to communicate at all levels
- Able to multitask
- Excellent Customer Services Skills
- Elevated level of data accuracy
- Excellent administrative skills
- Ability to work unsupervised
What we offer: Competitive salary & benefits, including annual leave, pension, and a Cycle to Work scheme. Ongoing training and development opportunities. 24/7 confidential support for you and your family.
We are an equal opportunities employer, and we welcome applications from all suitably qualified persons regardless of their sex; religious or similar philosophical belief; political opinion; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.
Office Administrator in Glasgow employer: WestRock Company
Contact Detail:
WestRock Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Office Administrator in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight relevant experience and skills that match the job description, like your admin skills and ability to multitask. We want to see how you can contribute to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for Smurfit Westrock. Mention your passion for sustainability and how your background aligns with our values. Keep it engaging and personal!
Show Off Your Skills: Don’t forget to showcase your Microsoft Office skills and any customer service experience. We love candidates who can communicate well at all levels, so give us examples of how you've done this in the past!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at WestRock Company
✨Know the Company Inside Out
Before your interview, take some time to research Smurfit Westrock. Understand their commitment to sustainability and how they operate in the circular economy. This knowledge will not only impress your interviewers but also help you tailor your answers to align with the company's values.
✨Show Off Your Multitasking Skills
As an Office Administrator, you'll need to juggle various tasks. Prepare examples from your past experiences where you've successfully managed multiple responsibilities. Be ready to discuss how you prioritise tasks and maintain accuracy under pressure.
✨Brush Up on Your Microsoft Office Skills
Since a good working knowledge of Microsoft Office is essential for this role, make sure you're comfortable with all the relevant applications. Consider doing a quick refresher course or practice using Excel, Word, and PowerPoint to demonstrate your proficiency during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the role, team dynamics, and company culture. This shows your genuine interest in the position and helps you assess if Smurfit Westrock is the right fit for you.