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- Tasks: Provide essential admin support across sales, accounts, and operations in a dynamic environment.
- Company: Join a growing agricultural and storage business with a collaborative culture.
- Benefits: Flexible hours, professional development, and a supportive team atmosphere.
- Other info: Opportunity for career growth in a fast-paced, friendly workplace.
- Why this job: Gain diverse experience in finance and administration while making a real impact.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 25000 - 30000 £ per year.
An agricultural and storage business are seeking a highly organised and detail-oriented Office Administration Assistant to provide comprehensive administrative and finance support across our business. This is a varied role with a strong focus on sales and accounts administration, as well as general office support. You will play a key role in ensuring the smooth day-to-day running of operations, maintaining accurate records, and supporting communication across teams.
Key Responsibilities:
- General Administration & Office Support: Provide day-to-day administrative support across sales, accounts, and wider operations. Answer calls, manage enquiries, and maintain organised filing systems. Assist with travel and accommodation bookings for Directors. Support internal teams during busy periods and welcome visitors.
- Sales & Purchase Administration: Raise and manage purchase orders, track deliveries, and resolve discrepancies. Maintain stock and pricing data within systems. Update systems to reflect purchases and sales. Support delivery coordination and ensure accurate documentation.
- Finance & Accounts Administration: Process purchase and sales invoices using accounting software (e.g. Xero). Reconcile supplier statements and resolve discrepancies. Assist with payment runs, credit control, and customer queries. Support month-end processes and financial reporting. Maintain accurate financial records and documentation.
- Customer & Supplier Coordination: Act as a key point of contact for customer and supplier queries. Liaise with internal teams to ensure smooth order and invoice processing. Deliver professional and timely communication.
- Systems & Process Support: Maintain accurate records across CRM, finance, and stock systems. Support continuous improvement of administrative processes.
Skills & Experience
Essential:
- Strong administrative and organisational skills
- High attention to detail and accuracy
- Confident communication skills (phone and email)
- Proficiency in Microsoft Office / Office 365
- Experience working in a fast-paced or SME environment
Desirable:
- Experience in accounts administration or finance assistant role
- Knowledge of sales administration or purchase ledger
- Experience with accounting software (e.g. Xero)
- Familiarity with CRM or stock management systems
Personal Attributes:
- Highly organised and methodical
- Reliable and proactive with the ability to manage workload independently
- Strong team player with a flexible, “can-do” attitude
- Professional and approachable
What's On Offer:
- A varied role across finance, sales, and administration
- Opportunity to develop within a growing business
- Supportive and collaborative working environment
- 35 – 40 hours per week.
If you are a motivated and detail-focused administrator looking for a role with variety and responsibility, we would love to hear from you. Apply now or contact Becki Moore at Westmoore Recruitment for more information.
Office Administrator in Scarborough employer: Westmoore Recruitment
Contact Detail:
Westmoore Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Scarborough
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills in administration and finance. Join relevant groups and engage with posts to increase your visibility.
✨Tip Number 3
Practice your interview skills! Prepare answers for common questions related to office administration and finance. Role-play with a friend to build confidence and get feedback on your responses.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are eager to join us. It shows initiative and helps us get to know you better.
We think you need these skills to ace Office Administrator in Scarborough
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your strong administrative and organisational skills, as well as any relevant experience in finance or sales administration.
Craft a Compelling Cover Letter: Use your cover letter to showcase your personality and explain why you're the perfect fit for the role. Mention specific examples of how you've successfully managed administrative tasks in the past.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key achievements stand out.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. This way, we can easily track your application and get back to you quicker!
How to prepare for a job interview at Westmoore Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around administration, finance, and communication. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or maintained accurate records. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your attention to detail.
✨Brush Up on Relevant Software
Since the role involves using accounting software like Xero and Microsoft Office, it’s a good idea to refresh your knowledge of these tools. If you have experience with CRM or stock management systems, be ready to discuss how you’ve used them effectively in previous roles.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewer. Inquire about the team dynamics, the company culture, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.