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For Companies At a Glance
- Tasks: Provide essential admin support across sales, accounts, and operations in a dynamic environment.
- Company: Join a growing agricultural and storage business with a collaborative culture.
- Benefits: Enjoy a varied role, professional development, and a supportive team atmosphere.
- Other info: Flexible hours and opportunities for growth await you!
- Why this job: Be a key player in ensuring smooth operations and making a real impact.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 25000 - 30000 £ per year.
An agricultural and storage business are seeking a highly organised and detail-oriented Office Administrator to provide comprehensive administrative and finance support across our business. This is a varied role with a strong focus on sales and accounts administration, as well as general office support. You will play a key role in ensuring the smooth day-to-day running of operations, maintaining accurate records, and supporting communication across teams.
Key Responsibilities:
- General Administration & Office Support
- Provide day-to-day administrative support across sales, accounts, and wider operations
- Answer calls, manage enquiries, and maintain organised filing systems
- Assist with travel and accommodation bookings for Directors
- Support internal teams during busy periods and welcome visitors
- Sales & Purchase Administration
- Raise and manage purchase orders, track deliveries, and resolve discrepancies
- Maintain stock and pricing data within systems
- Update systems to reflect purchases and sales
- Support delivery coordination and ensure accurate documentation
- Finance & Accounts Administration
- Process purchase and sales invoices using accounting software (e.g. Xero)
- Reconcile supplier statements and resolve discrepancies
- Assist with payment runs, credit control, and customer queries
- Support month-end processes and financial reporting
- Maintain accurate financial records and documentation
- Customer & Supplier Coordination
- Act as a key point of contact for customer and supplier queries
- Liaise with internal teams to ensure smooth order and invoice processing
- Deliver professional and timely communication
- Systems & Process Support
- Maintain accurate records across CRM, finance, and stock systems
- Support continuous improvement of administrative processes
Skills & Experience
- Essential:
- Strong administrative and organisational skills
- High attention to detail and accuracy
- Confident communication skills (phone and email)
- Proficiency in Microsoft Office / Office 365
- Experience working in a fast-paced or SME environment
- Desirable:
- Experience in accounts administration or finance assistant role
- Knowledge of sales administration or purchase ledger
- Experience with accounting software (e.g. Xero)
- Familiarity with CRM or stock management systems
Personal Attributes
- Highly organised and methodical
- Reliable and proactive with the ability to manage workload independently
- Strong team player with a flexible, can-do attitude
- Professional and approachable
What We Offer
- A varied role across finance, sales, and administration
- Opportunity to develop within a growing business
- Supportive and collaborative working environment
- 35-40 hours per week.
If you are a motivated and detail-focused administrator looking for a role with variety and responsibility, we would love to hear from you. Apply now or contact Becki Moore at Westmoore Recruitment for more information.
Locations
Office Administrator in Scarborough, Yorkshire employer: Westmoore Recruitment
Contact Detail:
Westmoore Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Scarborough, Yorkshire
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with customers and suppliers, being confident and clear in your communication is key. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Office Administrator in Scarborough, Yorkshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your strong administrative and organisational skills. Use keywords from the job description to show that you’re a perfect fit for the Office Administrator role.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you’re interested in the role and how your experience aligns with the responsibilities listed. Keep it professional but let your personality come through.
Showcase Relevant Experience: If you’ve got experience in accounts administration or using accounting software like Xero, make sure to mention it! Highlight any specific achievements that demonstrate your attention to detail and ability to manage workloads.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the process!
How to prepare for a job interview at Westmoore Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities like sales and accounts administration, and think about how your skills align with these tasks. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong administrative and organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or maintained accurate records. Be ready to discuss how you prioritise your workload and ensure nothing slips through the cracks.
✨Brush Up on Relevant Software
The job mentions proficiency in Microsoft Office and experience with accounting software like Xero. If you're not already familiar with these tools, take some time to learn the basics. Being able to discuss your experience with these systems will demonstrate your readiness for the role.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This shows that you're engaged and serious about finding a good fit for both you and the employer.