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For Companies At a Glance
- Tasks: Assist with processing contractor bills, invoices, and maintaining financial records.
- Company: Join Westlakes Recruit, a dynamic company focused on delivering top-notch recruitment services.
- Benefits: Enjoy flexible part-time hours and gain valuable experience in finance.
- Why this job: Perfect for those looking to kickstart their career in accounts while balancing studies.
- Qualifications: No prior experience needed; just a keen interest in finance and attention to detail.
- Other info: Opportunity to work closely with directors and gain insights into financial operations.
Job Description
ACCOUNTS ROLE
- Process Contractor Bills: Add all payments for contractors on to system ready for pay run.
- Process Contractor Invoices: Add all invoices on to system in line with contractor timesheets.
- Send Remittances: Individual remittances sent out to contractors.
- Dashboard Update & Maintain: Input hours worked by contractors on to dashboard, add perm sales, update for PDR.
- Bills: Add bills as required; electric etc.
- Pay Run Check Thursday: Check all bills match individual company invoices, hours are reflected correctly.
- Overdue Invoices: Liaise with clients on payments due and outstanding.
- Mileage Logs: Mileage logs for expense reimbursement.
- Staff timesheet: Check staff timesheet weekly then raise document monthly for detailing employee wages.
- Weekly Invoice/Bill Rec: Error checking on bill & invoice to ensure no discrepancies.
- Fixed Asset Register: Manage FAR.
- AJE: Manual adjust so sales/expenses reflect correct month.
- Monthly Manual Journal: Manual adjustments for reporting.
- Forecast Report: Reporting to year end.
- Budgeting Report: Reporting to year end.
- Dashboard Report: Reporting of company progress through year.
- Monthly Meeting: Meeting with Directors to go through monthly reports.
- Quarterly VAT: HMRC Contractor Compliance.
- Review of VAT quarter: Invoices, bills, expenses.
- Quarterly report to HMRC: Details contractors and amount paid.
Skill Set
AAT
Accounts Assistant - Part-time employer: Westlakes Recruit
Contact Detail:
Westlakes Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Assistant - Part-time
✨Tip Number 1
Familiarise yourself with accounting software commonly used in the industry, such as Sage or QuickBooks. Being proficient in these tools can give you a significant edge during the interview process.
✨Tip Number 2
Brush up on your knowledge of VAT regulations and compliance, as this role involves quarterly VAT reporting. Understanding the basics will help you answer questions confidently and demonstrate your readiness for the position.
✨Tip Number 3
Prepare to discuss your experience with managing invoices and contractor payments. Think of specific examples where you've successfully handled similar tasks, as this will showcase your relevant skills.
✨Tip Number 4
Network with professionals in the accounting field, especially those who work in similar roles. They can provide insights into the job market and may even refer you to opportunities at companies like us.
We think you need these skills to ace Accounts Assistant - Part-time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to accounts and finance. Focus on any previous roles where you processed invoices, managed payments, or handled financial reporting.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Accounts Assistant role. Mention specific skills that align with the job description, such as attention to detail and experience with financial software.
Highlight Relevant Skills: Emphasise skills like organisation, communication, and proficiency in accounting software. Mention any qualifications like AAT that are relevant to the position.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an accounts role.
How to prepare for a job interview at Westlakes Recruit
✨Know Your Numbers
As an Accounts Assistant, you'll be dealing with numbers daily. Brush up on your numerical skills and be prepared to discuss how you handle financial data, such as processing invoices and managing budgets.
✨Familiarise Yourself with Accounting Software
Make sure you are comfortable with accounting software that the company uses. If you know what tools they use, mention your experience with similar systems or express your willingness to learn quickly.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills. Prepare examples of how you've handled discrepancies in invoices or managed tight deadlines in previous roles.
✨Show Your Communication Skills
Since liaising with clients and contractors is part of the job, demonstrate your communication skills during the interview. Be clear and concise in your answers, and provide examples of how you've effectively communicated in past roles.
