At a Glance
- Tasks: Coordinate and manage tender submissions in a dynamic construction environment.
- Company: Join a thriving Main Contractor with a supportive culture.
- Benefits: Competitive salary, performance bonuses, training, and career progression.
- Other info: Collaborative team atmosphere with excellent growth opportunities.
- Why this job: Play a vital role in exciting construction projects and develop your administrative skills.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office.
Are you a highly organised Administrator looking to build your career within a thriving construction environment? Our client, a successful and growing Main Contractor, is seeking a Bid Administrator to join their Pre-Construction team. This is an excellent opportunity to play a vital role in the coordination and administration of tender submissions, supporting Estimators, Bid Teams and Senior Management on a wide range of construction projects.
The successful candidate will be responsible for ensuring tender documentation is managed accurately, deadlines are met and bid processes run smoothly from initial enquiry through to submission.
Essential Skills & Experience
- Previous administrative experience is essential
- Strong organisational and time management skills
- Excellent attention to detail and accuracy
- Strong written and verbal communication skills
- Proficient in Microsoft Outlook, Word and Excel
- Ability to manage multiple priorities and deadlines
- Experience maintaining accurate records and documentation
- Full UK Driving Licence
Desirable Skills & Experience
- Previous experience as a Bid Administrator, Bid Coordinator, Tender Administrator, Document Controller or Construction Administrator
- Experience within construction, engineering, property or professional services
- Experience using SharePoint
- Knowledge of tender processes, bid submissions or document control procedures
The Role
Reporting to the Head of Pre-Construction, you will provide administrative support to the Pre-Construction and Estimating teams, helping to coordinate tender submissions, maintain documentation and ensure critical deadlines are achieved.
Key responsibilities include:
- Managing diaries, meetings, interviews and tender submission schedules
- Coordinating and maintaining tender documentation, addendums and correspondence
- Ensuring accurate document control and version management
- Distributing tender information to internal stakeholders
- Monitoring key tender dates and submission deadlines
- Recording and maintaining subcontractor and supplier quotations
- Supporting the preparation of bid submissions, questionnaires and tender documentation
- Assisting with client presentations, project profiles and meeting documentation
- Providing administrative support to Pre-Construction and Estimating teams
- Maintaining project photography and company records
What's on Offer?
- Salary of £30,000 - £38,000 depending on experience
- Performance-related bonus
- Ongoing training and professional development
- Clear opportunities for career progression
- Supportive and collaborative working environment
- Enhanced holiday entitlement and wellbeing initiatives
If you're an experienced Administrator, Bid Administrator, Construction Administrator, Tender Administrator or Bid Coordinator looking for your next opportunity, we'd love to hear from you. Apply today for immediate consideration and a confidential discussion with a consultant at Westin Par.
Bid Administrator in Kings Hill employer: Westin Par
Join a dynamic and growing organisation in the Dover area as a Credit Controller, where your analytical skills will be valued and nurtured. With a strong focus on employee development, we offer a supportive work culture that encourages continuous learning and progression within the finance sector. Enjoy a competitive salary, a variety of responsibilities, and the opportunity to make impactful decisions in a collaborative team environment.
StudySmarter Expert Advice🤫
We think this is how you could land Bid Administrator in Kings Hill
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Westin Par, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Bid Administrator at Westin Par.
We think you need these skills to ace Bid Administrator in Kings Hill
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Westin Par
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
