At a Glance
- Tasks: Support the delivery of the Staff Seasonal Vaccination Programme by managing vaccination data.
- Company: Join a friendly and supportive team in Occupational Health.
- Benefits: Flexible working hours, competitive salary, and professional development opportunities.
- Other info: Dynamic role with opportunities for cross-site working.
- Why this job: Make a real impact in public health while gaining valuable experience.
- Qualifications: Strong organisational skills and proficiency in Excel required.
The predicted salary is between 25147 - 27596 £ per year.
We have an opportunity for a Band 3 Administrator to join our friendly and supportive Staff Seasonal Vaccination team. You will play a key role in supporting the delivery of the Trust’s Staff Seasonal Vaccination Programme by managing vaccination data, ensuring accuracy, and contributing to the smooth operational running of the campaign. Core hours are typically Monday to Friday, 8:00am–4:00pm, with flexibility required to support service needs.
We are looking for a highly motivated individual with excellent attention to detail, strong organisational skills and the ability to work both independently and collaboratively in a fast-paced environment.
Main duties of the job:- You will be responsible for the accurate collection, entry and management of staff vaccination data, ensuring all records are maintained securely and in line with confidentiality requirements.
- Key aspects of the role include:
- Data entry and validation across multiple systems.
- Collecting, collating and scanning vaccination records.
- Monitoring data quality, identifying trends and resolving discrepancies.
- Producing regular updates and reports on vaccination uptake.
- Managing inbox queries and supporting communication with peer vaccinators.
- Providing administrative support to the vaccination campaign.
You will need excellent attention to detail, strong communication skills, the ability to prioritise workload and confidence working under pressure to meet deadlines.
Detailed job description and main responsibilities:The post holder will be responsible for collecting, processing and accurately inputting staff influenza vaccination data into relevant systems, maintaining secure, confidential and up-to-date records in line with Trust policies and GDPR requirements. This includes collecting, collating and scanning vaccination documentation to ensure complete and accurate records are maintained at all times. They will work autonomously while supporting the effective delivery of the Staff Seasonal Vaccination Programme, processing and reviewing data to identify inconsistencies, trends or errors, and taking appropriate action. The role includes producing daily reports on vaccination uptake and highlighting risks or issues to the operational team. The post holder will provide administrative and operational support to the programme, acting as a key point of contact for peer vaccinators and supporting effective communication across teams. They will also manage shared inboxes and respond to queries in a timely and professional manner. The role involves predominantly office-based work, alongside cross-site working to support vaccination clinics and promotional activity across Trust locations.
Hours: 37.5 hours per week, typically Monday to Friday 8:00am–4:00pm, with flexibility to support roving clinics and programme delivery across all sites.
Base: Mainly based at Watford but cross-site working across all Trust locations may be required to support roving nurses.
Person specification:Education and qualifications:
- Expert in Excel
- Proficient in other Microsoft Office Programs
- Ability to use and navigate data management systems
- Maintain personal competencies and professional development
Knowledge:
- Evidence of ongoing professional development
- Awareness of Equality and Valuing Diversity principles
- Awareness of confidentiality and Data Protection Act
Experience:
- Good analytical skills and punctuality
- Excellent organisation and communication skills.
- Proven ability to prioritise and organise workload
We value service leavers, veterans, military reserve, cadet force adult volunteers, and partners/spouses of those serving. If you match any of these categories, please tick “Member of the Armed Forces Community” on the application form.
Band 3 - Staff Seasonal Vaccination Administrator, Occupational Health in Watford employer: Westhertshospitals
Join our dedicated team at West Herts Occupational Health, where we prioritise a supportive and collaborative work environment. As a Band 3 Staff Seasonal Vaccination Administrator, you will benefit from flexible working hours, opportunities for professional development, and the chance to make a meaningful impact on staff health and wellbeing in the vibrant town of Watford. We are committed to fostering a culture of inclusivity and excellence, ensuring that every team member feels valued and empowered to contribute to our mission.
StudySmarter Expert Advice🤫
We think this is how you could land Band 3 - Staff Seasonal Vaccination Administrator, Occupational Health in Watford
✨Get in with Local Health Events
Keep an eye out for local health fairs, community health days, or seasonal health events happening in your area. Not only can these gatherings be great for networking, but they often have a mix of employers looking for temporary staff. You might just land a chat that leads to a seasonal gig with someone at Westhertshospitals!
✨Connect with Health-Specific Job Boards
There are lots of niche job boards and platforms specific to health sciences administration. Check out options like HealthCareers and the NHS Jobs site. These often have listings for seasonal roles that you won't see on general job boards, so keep your eyes peeled!
✨Utilise Your University Career Services
If you're still in or recently graduated from university, make sure to hit up your career services. They often have connections with local clinics and healthcare providers looking to bring in seasonal help. And who knows? They may even have exclusive offers for internships that align with your goals.
✨Show Off Your Skills Online
Create a simple website or a social media profile where you showcase your skills and experiences relevant to health sciences administration. Highlight any projects, volunteer work, or relevant coursework. A standout online presence can catch the eye of recruiters at Westhertshospitals looking for seasonal talent!
We think you need these skills to ace Band 3 - Staff Seasonal Vaccination Administrator, Occupational Health in Watford
Some tips for your application 🫡
Showcase Relevant Experience:In health sciences administration, it’s all about demonstrating your relevant experience. Whether it's coordinating healthcare projects or working with medical records, make sure to highlight any past roles or volunteer work that relates directly to the position. Adding specifics about these experiences will give your application more weight!
Use Clear and Concise Language:In the health sector, clarity is key! Ensure that your CV and cover letter use straightforward language without jargon, as we want to convey information effectively. Briefly explain your qualifications, such as any relevant certifications or training in health administration, to make your application shine.
Tailor Your Motivation:Given that this is a seasonal role, you should express your enthusiasm for dynamic, short-term employment. In your cover letter, mention why you're interested in this specific position at Westhertshospitals, and include what you hope to learn or achieve during your season here. Show us your passion!
Include Soft Skills:Health Sciences Administration requires strong interpersonal skills and the ability to work as part of a team. Mention your communication and organisational skills, and provide examples of how you've applied them in past situations. This helps us see how you might fit in with our team at Westhertshospitals!
How to prepare for a job interview at Westhertshospitals
✨Showcase Your Organisational Skills
In health sciences administration, being organised is key. Be prepared to discuss how you've managed projects or schedules in the past, ideally with specific examples. You might be asked how you would handle multiple tasks or unexpected changes during a busy season, so think of a few scenarios to share.
✨Highlight Your Communication Skills
Since you'll likely be coordinating between departments and possibly with patients, it’s crucial to showcase your communication prowess. Think about how you’ve effectively conveyed information in previous roles, and be ready for role-play scenarios where you might need to communicate sensitive information or provide clear instructions.
✨Understand Seasonal Demands
For a seasonal position, you should demonstrate your understanding of the unique demands during peak times in health sciences. Be ready to explain how you would adapt to a higher workload or fluctuating priorities, reflecting your flexibility and readiness to dive in when things get hectic.
✨Bring Examples from Relevant Experiences
If you've done similar seasonal work before, don’t hesitate to bring along examples or documents showcasing your contributions. This could be reports, commendations, or even feedback from supervisors that highlight how you’ve tackled the challenges of prior roles, especially in fast-paced environments.
