Responsibilities
- Administer school examinations in support of the Examinations Manager in line with JCQ regulations and exam board procedures.
- Plan the number of invigilators required for exams.
- Recruit, interview and appoint invigilators and develop good working relationships.
- Organise invigilator training sessions in line with JCQ and DBS regulations.
- Administer post‑results services to include updates for SLT; review marking requests and exam script recall.
- Take delivery of, prepare and issue high volumes of written examination papers to exam rooms, including associated paperwork.
- Coordinate packing of a high volume of completed exam papers (in conjunction with the Examinations Manager) for dispatch to exam boards within JCQ deadlines.
- File and track certificates including their collection by students.
- Facilitate set‑up of exam rooms in accordance with JCQ regulations along with the premises team and Examinations Manager.
- Plan and record exam cycle key dates and deadlines.
- Participate in training and development activities and programmes as required.
- Appreciate and support the role of other professionals and establish constructive relationships and communicate with other agencies and professionals.
- Assist with entry processes, access arrangements, mock exam processes, seating of students, and issuing timetables.
- Brief and assist invigilators on exam days and monitor exam rooms around the large school site as a roving invigilator.
- Invigilate exams when required.
- Input, maintain and manipulate relevant data, producing documents, reports and correspondence as required.
- Deal with secure and confidential information, including exam board websites.
- Work as a team with the Examinations Manager and various parties in school.
- Deputise for the Examinations Manager as and when required.
- Support and foster the aims of the Academy.
- Make familiar with the contents of the Staff Handbook, the Academy’s aims and policies and endeavour to follow these closely.
- Attend staff meetings, parents’ evenings, INSET sessions and similar important functions both in and out of normal Academy hours, and participate in the main Open Evening for prospective parents and pupils.
- Notify Line Manager as early as possible if absent from the Academy and follow the policy for notifying.
- Attend relevant in‑service training each year, at the request of Line Manager and/or Headteacher.
- Take part in the Academy’s performance management scheme and appraisal.
- All successful candidates will be subject to an enhanced Disclosure and Barring Service check.
General
- Polite and courteous
- Excellent time management
- Strong people skills; fair‑minded and able to communicate well to a variety of audiences
Qualifications & training
- GCSE / CSE
- Proven on‑the‑job experience
- Degree
Relevant experience
- Experience of working in a school setting
- Experience of managing an external workforce (ie, invigilators)
- Accurate inputting of data – attention to detail
- Experience in the use of SIMS and Go4Schools
- G Suite
- First Aid training
Knowledge, skills and abilities
- Willingness to learn new skills and acquire new areas of knowledge
- Excellent time management skills with ability to prioritise
- Excellent verbal and written communication skills
- Ability to be resourceful and proactive when issues arise
- Experience of computer generation, management, manipulation and secure retention of data, particularly through the use of and wide application of spreadsheet software.
- Knowledge and experience of MIS database systems
- Flexible working and ability to multitask
- Keen to develop the role
Personal qualities
- Strong people skills, fair‑minded and able to communicate well to a variety of audiences
- Confidentiality and integrity is integral
- Professional attitude and appearance
- Efficient, organised and meticulous
- Being proactive in resolving exam issues
- Problem‑solving and creativity to deal with changing/conflicting deadlines and priorities
