Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support company secretarial functions and ensure compliance with corporate governance.
- Company: Join Westfalia Fruit, the leading supplier of fresh avocados worldwide.
- Benefits: Enjoy 25 days holiday, free parking, health plan, and life insurance.
- Other info: Flexible working with opportunities for growth in a supportive culture.
- Why this job: Be part of a dynamic team in a fast-paced environment with real impact.
- Qualifications: Experience in corporate compliance and strong organisational skills are key.
The predicted salary is between 30000 - 40000 £ per year.
Come and join the leading Westfalia Fruit, a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain, we grow, source, ripen, pack, process and market quality avocadoes & fresh produce – 365 days a year & across the globe. With the largest avocado-growing footprint in the world, we are recognised as the leading experts and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.
We are seeking a Company Secretarial Assistant to provide continued support to the company secretarial function. The ideal candidate will have hands-on experience with corporate filings, statutory compliance, and UBO/KYC documentation, and will be comfortable working in a fast-paced environment with minimal supervision.
Responsibilities include:
- Assist with the preparation and submission of Companies House and Registry filings in other jurisdictions, including confirmation statements, director appointments/resignations, share allotments, and changes to company details.
- Coordinate and respond to UBO (Ultimate Beneficial Owner) and KYC (Know Your Customer) information requests.
- Maintain and update statutory registers and company records.
- Support the preparation and circulation of board and shareholder documentation, including resolutions and meeting minutes.
- Ensure all company secretarial activities comply with relevant corporate governance and regulatory requirements.
- Liaise with internal teams, external advisers, and regulatory bodies as required.
- Assist with other administrative and compliance-related tasks within the corporate governance.
Qualifications include:
- CSA/CGI qualification (part-qualified or studying) is desirable but not essential.
- Prior experience in a company secretarial or corporate compliance role (in-house or professional services).
- Be available in our Kings Hill, UK office 3 days per week.
- Strong working knowledge of Companies House processes and online filing systems such as Diligent Entity Management or similar.
- Demonstrated experience handling UBO/KYC compliance and due diligence documentation.
- Excellent attention to detail and organisational skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office applications; familiarity with entity management software is an advantage.
What can Westfalia Fruit offer you?
- 25 days holiday
- Free on-site parking
- Company pension plan
- Medicash health plan
- Life Insurance
Please note that this position does not have a specific closing date. We encourage you to apply as soon as possible as we will be reviewing applications on a rolling basis and the advert may be removed at any time. We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.
Company Secretarial Assistant employer: Westfalia Fruit
Contact Detail:
Westfalia Fruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate, especially in the fast-paced world of corporate compliance. This will help you tailor your answers and show you're a great fit.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your experience with UBO/KYC documentation and your attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about joining our team at Westfalia Fruit.
We think you need these skills to ace Company Secretarial Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Company Secretarial Assistant role. Highlight your experience with corporate filings and compliance, as these are key for us. Use specific examples that showcase your skills in a fast-paced environment.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you’re interested in joining Westfalia Fruit and how your background fits the job description. Keep it concise but engaging – we want to see your personality!
Show Off Your Attention to Detail: In this role, attention to detail is crucial. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so let that shine through in your submission.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered promptly. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Westfalia Fruit
✨Know Your Stuff
Make sure you brush up on your knowledge of corporate filings and statutory compliance. Familiarise yourself with Companies House processes and any relevant regulations. This will not only help you answer questions confidently but also show that you're genuinely interested in the role.
✨Showcase Your Experience
Prepare specific examples from your past roles where you've handled UBO/KYC documentation or managed company records. Be ready to discuss how you maintained compliance and what tools you used, like Diligent Entity Management. This will demonstrate your hands-on experience and problem-solving skills.
✨Ask Smart Questions
Come prepared with insightful questions about the company's secretarial function and how it fits into the larger organisation. This shows that you're engaged and thinking critically about the role. You might ask about the challenges they face in compliance or how they handle changes in regulations.
✨Be Organised and Professional
Since this role requires excellent organisational skills, make sure to present yourself in a tidy and professional manner. Bring copies of your CV, a notepad, and a pen. Being organised during the interview reflects your ability to manage tasks effectively in the workplace.