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- Tasks: Support company secretarial functions and ensure compliance with corporate governance.
- Company: Join Westfalia Fruit, the leading supplier of fresh avocados globally.
- Benefits: Enjoy 25 days holiday, health plan, life insurance, and a pension scheme.
- Other info: Flexible working with opportunities for growth in a supportive culture.
- Why this job: Be part of a dynamic team in a fast-paced environment with real impact.
- Qualifications: Experience in corporate compliance and strong attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Come and join the leading Westfalia Fruit, a multinational supplier of fresh fruit and related value-added products to global markets. We grow, source, ripen, pack, process and market quality avocadoes & fresh produce – 365 days a year across the globe.
We are seeking a Company Secretarial Assistant to provide continued support to the company secretarial function. The ideal candidate will have hands-on experience with corporate filings, statutory compliance, and UBO/KYC documentation, and will be comfortable working in a fast-paced environment with minimal supervision.
Responsibilities include:
- Assist with the preparation and submission of Companies House and Registry filings in other jurisdictions, including confirmation statements, director appointments/resignations, share allotments, and changes to company details.
- Coordinate and respond to UBO (Ultimate Beneficial Owner) and KYC (Know Your Customer) information requests.
- Maintain and update statutory registers and company records.
- Support the preparation and circulation of board and shareholder documentation, including resolutions and meeting minutes.
- Ensure all company secretarial activities comply with relevant corporate governance and regulatory requirements.
- Liaise with internal teams, external advisers, and regulatory bodies as required.
- Assist with other administrative and compliance-related tasks within corporate governance.
Qualifications include:
- CSA/CGI qualification (part-qualified or studying) is desirable but not essential.
- Prior experience in a company secretarial or corporate compliance role (in-house or professional services).
- Be available in our Kings Hill, UK office 3 days per week.
- Strong working knowledge of Companies House processes and online filing systems such as Diligent Entity Management or similar.
- Demonstrated experience handling UBO/KYC compliance and due diligence documentation.
- Excellent attention to detail and organisational skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office applications; familiarity with entity management software is an advantage.
What can Westfalia Fruit offer you?
- 25 days holiday
- Free on-site parking
- Company pension plan
- Medicash health plan
- Life Insurance
Please note that this position does not have a specific closing date. We encourage you to apply as soon as possible as we will be reviewing applications on a rolling basis and the advert may be removed at any time. We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.
Company Secretarial Assistant employer: Westfalia Fruit Group
Contact Detail:
Westfalia Fruit Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in joining the team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Company Secretarial Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Company Secretarial Assistant role. Highlight your experience with corporate filings and compliance, as these are key for us. Use specific examples that show how you've handled similar tasks in the past.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Tell us why you're passionate about the role and how your skills align with our needs. Don't forget to mention your familiarity with Companies House processes and any relevant software you've used.
Show Off Your Attention to Detail: In this role, attention to detail is crucial. Make sure your application is free from typos and errors. We want to see that you can maintain high standards in your written communication right from the start!
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s straightforward and ensures your application goes directly to us. Plus, it shows you're keen on joining our team at Westfalia Fruit!
How to prepare for a job interview at Westfalia Fruit Group
✨Know Your Stuff
Make sure you brush up on your knowledge of corporate filings and statutory compliance. Familiarise yourself with Companies House processes and any relevant regulations. This will not only help you answer questions confidently but also show that you're genuinely interested in the role.
✨Showcase Your Experience
Prepare specific examples from your past roles where you've handled UBO/KYC documentation or managed company records. Be ready to discuss how you maintained compliance and what tools you used, like Diligent Entity Management. This will demonstrate your hands-on experience and problem-solving skills.
✨Ask Smart Questions
Come prepared with insightful questions about the company's secretarial function and how it fits into the broader business strategy. This shows that you're thinking critically about the role and are eager to contribute to the team’s success.
✨Be Organised and Professional
Since attention to detail is key for this role, ensure your CV and any documents you bring are well-organised and free of errors. Dress professionally and arrive on time to make a great first impression. It reflects your commitment and readiness to take on responsibilities.